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How to Process Furlough Salary Reductions

Find out how to process salary reductions related to the university's 12-month furlough plan.

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Determine the employee's salary reduction band

  • Go to Queries in Employee Link and select the Salary Reduction Band query under Employee Easy Queries.
    • Note: This query does not filter out exclusions or exceptions, and should not be used to determine whether an employee is eligible for the furlough program. It gives a % reduction based on the employee's Medical Contribution Band (MCB), even if the employee is not included in the furlough plan.
    Click image to view full size:

Salary Reduction Band query screenshot

  • Enter search critiera in appropriate boxes and click Submit.
  • The search results will show you the employee's reduction percentage and a sample SRB distribution line.

Salary Reduction Band Report screenshot

Build a new SRB distribution in PPS

  • Determine salary reduction band for the person you're entering. (See instructions above.)
  • In PPS, go to the EAPC (Appts./Distributions-Condense) screen.
  • Find the appointment(s) that have the funds included in the reduction plan.
  • Copy the distribution REG line of an included fund to a new distribution number. (If this is a new distribution that is not yet in PPS, you must build the distribution before building the reduction distribution.)
  • If all distribution numbers are taken, add a new appointment to enter the salary reduction distribution.
  • Change the pay begin and end dates.
  • Change the DOS code to SRB. (SRB stands for salary reduction base.)
  • Click F5 and add comments.

Notes:

  • Sequence of distribution numbers is not important. Salary reduction distributions do not need to follow the related distribution.
  • To confirm the results of the SRB query, you can use the SRB formula:
    Distribution % x salary reduction % = SRB line %

PPS screenshot

Build a new SRS distribution in PPS (for stipends)

If you need to enter a stipend reduction:

  • Determine salary reduction band for the person you're hiring. (See instructions at top of this page.)
  • Go to the EAPC (Appts./Distributions-Condense) screen in PPS.
  • Find the appointment(s) that have the funds included in the reduction plan.
  • Copy the distribution REG line to a new distribution number.
  • If all distribution numbers are taken, add a new appointment to enter the salary reduction distribution.
  • Change the pay begin and end dates.
  • Change the DOS code to SRS. (SRB stands for salary reduction stipend.)
  • Click F5 and add comments.

Note: To confirm the results of the query, you can use this formula:
Stipend amount x salary reduction % = SRS line rate / amount

PPS screenshot

Delete an SRB or SRS distribution

  • In PPS, go to the EAPC 9 (Appts./Distributions-Condense).
  • Locate the REG distribution that corresponds to the SRB/SRS line you want to delete. Enter action code 45.
  • Delete the SRB/SRS line.
  • Add the relative comments on the PAN:
    • Either ADD or DELETE salary reduction
    • "This affects pay" or "This does not affect pay" (Note: Pay is affected only if you make the entry after the payroll deadline.)
    • If it does affect pay, include PPE (pay period end date) using mm/dd/xxxx format.
    • Reason for deletion
    • If exception was granted, approver and approval date

PPS screenshot

Find furlough-related queries

Go to EmployeeLink and look under Employee Easy Queries to access these furlough queries:

  • Furlough Calculator (view or verify SRB distributions that currently exist in the EDB (PPS) and calculate SRB hours for sub 2 employees based on the number of "REG type" hours entered in Timekeeping)
  • Furlough Modeling Calculator (model SRB distributions before entering them in PPS)
  • Salary Reduction Band (query PPS MCB and salary reduction bands for employees based on ID, Timekeeper, Home, Alternate, and/or Appointment unit codes)
  • Furlough Excluded Funds (determine whether a group or fund is excuded from salary reductions)

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