Cashiering Services: How to Make a Deposit

• Verify the amount received.
• Provide a calculator tape or worksheet of check amounts if more than one check is deposited. Include traveler’s checks, cashier’s checks, and money orders in your check deposit.
• Endorse checks using your departmental endorsement stamp in accordance with university and federal banking regulations. See How to Obtain an Endorsement Stamp. If the check is made out to a payee other than UC Regents or University of California, San Diego please be sure to endorse the check with the payee name, in addition to using your department endorsement stamp.

• Use one of the following options to get a Memorandum of Cash form:
  • Download Memorandum of Cash form (PDF)
  • Contact the Central Cashier's Office at (858) 534-3725
• Complete the form and include:
  • Name of preparer (the person who prepared the form)
  • Date
  • Department
  • Currency enclosed (indicate $ total)
  • Rolled coins enclosed (indicate $ total)
  • Loose coin enclosed (indicate $ total)

• Use one of the following options to get a Transmittal for Cashier's Unit form:
  • Download Transmittal for Cashier's Unit form (PDF)
  • Contact the Central Cashier's Office at (858) 534-3725
• Complete the form and include:
  • Date
  • Location
  • Bag number
  • Detail of each deposit
  • Preparer (the person who prepared the form)
  • Total of all deposits included in the sealed plastic bag

• For details, see How to Complete a Deposit Advice Form.
• Take note of special instructions for payments processed in ISIS, miscellaneous credits, and deposits of foreign currency.

• Choose one of the following methods:
  • Call UCSD Campus Police to deliver deposits to the Central Cashiers Office. See contact information for police pickup. A Security Container Transfer Record must be used when transferring custody of the deposit and must list each sealed deposit bag included in the transfer.
  • Mail department deposits (checks only) to Central Cashier, Mail Code 0009.
  • Take department deposits (checks and/ or cash) in person to the Student Services Center, Building 402 University Center, Suite 170 (map). A Security Container Transfer Record must be used when transferring custody of the deposit and must list each sealed deposit bag included in the transfer.
  • Drop off deposits at the inside or outside drop box, Central Cashier, Student Services Center, 402 University Center, Suite 170 (map), and a receipt will be mailed to you.

Note: Sealable plastic bags are available through the Central Cashier's Office. The Security Container Transfer Record form is available from Marketplace. (#2087)