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Cashiering Services: How to Make a Deposit

Preparing your deposit for processing is simple. Just follow the steps below.

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1. Prepare cash and checks for deposit.

  • Verify the amount received.
  • Provide a calculator tape or worksheet of check amounts if more than one check is deposited. Include traveler’s checks, cashier’s checks, and money orders in your check deposit.
  • Endorse checks using your departmental endorsement stamp in accordance with university and federal banking regulations. See How to Obtain an Endorsement Stamp. If the check is made out to a payee other than UC Regents or University of California, San Diego please be sure to endorse the check with the payee name, in addition to using your department endorsement stamp.

2. Complete a Memorandum of Cash form.

  • Use one of the following options to get a Memorandum of Cash form:
    • Download Memorandum of Cash form (PDF)
    • Contact the Central Cashier's Office at (858) 534-3725
  • Complete the form and include:
    • Name of preparer (the person who prepared the form)
    • Date
    • Department
    • Currency enclosed (indicate $ total)
    • Rolled coins enclosed (indicate $ total)
    • Loose coin enclosed (indicate $ total)

3. Complete a Transmittal for Cashier's Unit form.

  • Use one of the following options to get a Transmittal for Cashier's Unit form:
  • Complete the form and include:
    • Date
    • Location
    • Bag number
    • Detail of each deposit
    • Preparer (the person who prepared the form)
    • Total of all deposits included in the sealed plastic bag

4. Complete an electronic Deposit Advice form in CDS or a paper Deposit Advice form.

  • For details, see How to Complete a Deposit Advice Form.
  • For more information about the new electronic Cash Deposit System (CDS), refer to the online tutorial available through the UC Learning Center.
  • Take note of special instructions for payments processed in ISIS, miscellaneous credits, and deposits of foreign currency.

5. Submit your deposit with completed forms in a sealed deposit bag.

  • Choose one of the following methods:
    • Call UCSD Campus Police to deliver deposits to the Central Cashiers Office. See contact information for police pickup. A Security Container Transfer Record must be used when transferring custody of the deposit and must list each sealed deposit bag included in the transfer.
    • Mail department deposits (checks only) to Central Cashier, Mail Code 0009.
    • Take department deposits (checks and/ or cash) in person to the Student Services Center, Building 402 University Center, Suite 170 (map). A Security Container Transfer Record must be used when transferring custody of the deposit and must list each sealed deposit bag included in the transfer.
    • Drop off deposits at the inside or outside drop box, Central Cashier, Student Services Center, 402 University Center, Suite 170 (map), and a receipt will be mailed to you.

Note: Sealable plastic bags are available through the Central Cashier's Office. The Security Container Transfer Record (Form #2087) is available from Imprints, ext. 47050.

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