The UC Office of the President requires campuses to submit a balanced staffing list every fiscal year-end (June 30). The Campus Budget Office recommends departments balance their staffing list:
- Following a campus merit or range implementation.
- Whenever hiring or separating an FTE.
- After processing any reclass or equity adjustments.
As the fiscal year progresses, several actions will cause a staffing list to become out of balance. These actions may require adjustments to the permanent budget, PPS, and provision master file. See Budget and Staffing Monthly Cutoff Dates
Step by step instructions on how to balance your staffing list are covered in Budgeting 135: Staffing List Basics.
Staffing letters are in PDF format: