How to Revise a PAR

• Locate the original PAR. If you can't find it, call the PAR coordinator, (858) 534-1917, and request a copy.

If the original PAR never existed, create a manual PAR.

• For any fund percentage that has changed, cross out the printed percentage and write in the correct percentage. For assistance, see How Percent of Pay is Calculated.
• If salary was charged to a fund that is not included in Section I, write in the index, fund, and payroll percentage.
• The total payroll distribution must equal 100%.

• Cross out the printed percentage that is incorrect and write in the correct percentage.
• The total effort distribution must equal 100%.

• Explain the changes you made in Sections I and II and initial in Section III.
• Write down the date when the PET was prepared.

• If the employee is certifying the PAR, check the Employee box. If a responsible official is certifying the PAR, check the Responsible Official box.
• Have the certifier sign and date the form.

Background: Each funding source must be certified by the employee or a responsible official with firsthand knowledge of the work performed. Guidelines:

• A non-academic employee's responsible official is usually the employee's supervisor
• An academic employee's responsible official must also be an academic employee.
• An employee's responsible official cannot be a timekeeper, MSO, or other business officer unless he or she is the employee's direct supervisor.

• Use the PAR Checklist to ensure that the PAR is complete.

• Keep the original copy of the form as an audit copy. Your department is the office of record for this document.
• Send a photocopy of the revised PAR to OPAFS, Mail Code 0954. OPAFS is responsible for auditing and archiving the PAR copy.