How to Establish a New Signature Authorization

• Review the Personal Notification Statement.
• Download and print the Signature Authorization form (PDF) (Excel).

• Provide this information about the employee who will receive signature authority:
  • Full name
  • Title
  • Department name
  • Phone extension
  • Employee number

• Have the employee sign in the signature box.

• For a new signature authorization:
  • Check box A.
  • Indicate the effective date on the line provided.

• If the employee will authorize transactions on behalf of the department chair at all times, check box A.
• If the employee will act as an alternate and authorize transactions ONLY in the department head's absence, check box B.

• Enter this information for each fund that the employee will be able to authorize:
  • Organization name
  • Organization number
  • Fund name
  • Fund number

Note: If the employee will have the authority to sign for all funds within an organization, indicate "all" in the Fund Number box.

• Check the box(es) to indicate the types of transactions the employee will be authorized to approve.

• Provide this information to complete the request:
  • Department head's signature
  • Date of signature

Note: The department head must sign the request.

• Make two copies of the request.
• File the copies for future use to change or cancel the signature authorization.

• Submit the original Signature Authorization form to Disbursements,
  Mail Code 0955.

Note: The turnaround time for processing your request is approximately three to four days from the date Disbursements receives your completed form.

• Contact your DSA if the person you have authorized will be processing:
  • Payment Authorizations
  • MyTravel online documents
• Ask your DSA to create an electronic version of this signature authorization.