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Appointment to a Department-Based Endowed Chair (School of Medicine)

Read the description below to see how a candidate is appointed to a department-based chair in the School of Medicine.

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1. Department chair

  • Engages in a consultative process to identify the candidate(s) for the endowed chair
  • Selects a committee that:
    • Has 3 members from the department and 2 members from outside the department
    • Consists only of members who are independent of the candidates (e.g., no collaborators or co-authors)
  • Provides the committee with the candidates' curriculum vitae (CVs) and the approved presidential item, which includes a description of the endowed chair.

2. Committee

  • Reviews the candidates' scholarly records to ensure they are:
    • Highly distinguished and meritorious
    • Harmonious with the stated terms, goals, and purpose of the endowed chair
  • Prepares a report recommending a nominee for the endowed chair
  • Sends the report to the department chair

3. Department chair

  • Reviews the committee's report
  • Decides whether to endorse the nomination
  • Writes a letter indicating the decision
  • Sends the letter and the nomination packet to the dean

4. Associate dean

  • Reviews the nomination packet
  • Decides whether or not to endorse the nomination
  • Writes a letter indicating the decision
  • Sends the letter and the nomination packet to the Academic Personnel Office

The nomination packet that is forwarded to the APO should contain:

  • Candidate's CV
  • Academic appointment file (if an outside candidate)
  • Committee report
  • Dean's recommendation letter
  • Department chair's recommendation letter

5. Academic Personnel Office (APO)

  • Prepares the nomination packet for submission to the Senate Committee on Academic Personnel (CAP)
  • Includes the nominee's most recent academic advancement file in the packet if the candidate is a current UC faculty member
  • Ensures that the following items are included with the packet:
    • Approved presidential item
    • SOM Committee on Educational Policy (CEP) approval
  • Forwards the packet to CAP

A complete nomination packet includes:

  • SOM CEP approval
  • The approved presidential item
  • Candidate's CV
  • Candidate's most recent academic review file (if a UC faculty member)
  • Academic appointment file (if an outside candidate)
  • Committee report
  • Department chair's recommendation letter
  • Dean's recommendation letter

6. Senate Committee on Academic Personnel (CAP)

  • Reviews the nomination packet and academic file
  • Decides whether to act as its own ad hoc or select an ad hoc committee from a campus-wide membership
  • Renders a recommendation to the senior vice chancellor – Academic Affairs

Note: If an outside candidate is recommended, CAP renders two recommendations, one for the endowed chair and another for the appointment.

7. Senior vice chancellor - Academic Affairs (SVCAA)

  • Makes the final decision on the adacemic appointment
  • If favorable, sends an offer letter to the candidate via the APO with copies to all reviewers
  • If not favorable, sends a letter to the department chair via the dean with copies to all reviewers

If an outside candidate is selected, the candidate must first accept the offer of academic appointment. The chair appointment process can begin only after the candidate accepts the faculty appointment.

8. APO

  • Sends the chancellor's letter appointing the candidate to the chair
  • Sends copies of the chancellor's letter to:
    • SVCAA
    • CAP
    • Associate dean
    • Vice chancellor – Health Sciences
    • Department chair
    • SOM Development Office
    • Donor Stewardship Office
  • If the nomination to the chair is not approved, the SVCAA sends a letter to the department chair via the associate dean with copies to all reviewers.

9. Associate dean

  • Within 2 weeks of the chancellor's letter and in conjunction with the UC Foundation, sends a second letter to the successful candidate setting forth the details of the endowed chair with copies to:
    • APO
    • Vice chancellor – Health Sciences
    • SOM Development Office
    • Department chair

10. APO

  • Sends an e-mail communicating the candidate's response to:
    • SVCAA
    • CAP
    • Associate dean
    • Vice chancellor – Health Sciences
    • Department chair
    • Donor Stewardship Office

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