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How to Authorize Payroll Deductions for Transportation and Parking Fees

Find out how to authorize automatic payroll deductions of parking permit or vanpool fees.

All career and casual employees with an appointment of 10% or more qualify for automatic payroll deduction, a convenient and tax-saving option to pay annual permit or vanpool membership fees.

Note: Deductions for multiyear permits and vanpool membership fees will continue indefinitely until you submit a Cancellation/ Refund form (PDF). Deductions for annual permits continue until the permit expires or is cancelled.

If you have questions about your bi-weekly pre-tax payroll deductions for parking or alternative transportation, please refer to the Bi-Weekly Benefit Deduction Schedule for a complete list of the benefit deduction paydays. If you have questions about the bi-weekly payroll conversion, please see the Bi-Weekly Payroll Conversion FAQs.

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Authorize automatic payroll deductions for annual permit fees.

  1. Complete the UCSD parking permit application(Word file) at the parking office nearest you — or request a form to be mailed to you:
    • Campus parking office, (858) 534-4223
    • Medical Center Hillcrest parking office, (619) 543-6524
  2. Sign the section of the form to authorize deductions.
  3. Pay two months parking fee in full when purchasing a permit the 1st through the 15th of the month, or pay one and a half months if you purchase after
    the 15th of the month
    . This allows time for payroll to set up your deductions. See Annual Parking Permits for Faculty and Staff for current rates.
  4. Submit your form with payment to the parking office and receive your permit immediately. Deductions begin with your next paycheck if you submit your form prior to the 15th of the month. Otherwise, deductions begin with the following check.

Note: All deductions are pretax. Payment with credit card is not an option.

Authorize automatic payroll deductions for vanpool membership fees.

  1. Complete the vanpool program authorization form (PDF) at the campus parking office, Commute Solutions desk, or request that a form be mailed to you:
  2. Pay an initial amount to cover vanpool fees until your payroll deduction begins. See the vanpool route spreadsheet (Excel) for current rates. The vanpool coordinator calculates the initial payment based on your start date.
  3. Mail your form with payment to Vanpool Coordinator, Mail Code 0011, or hand-deliver to the Commute Solutions desk. Deductions begin with your next paycheck if you submit your form within the first 3 weeks of the month. Otherwise, deductions begin with the following check.

Note: All deductions are pretax. Payment with credit card is not an option.

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Tell us how we're doing. If you have ideas for improving Transportation Services, please e-mail them to TellTPS@ucsd.edu.