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How to Rent a UC San Diego Vehicle

University employees who have a valid state driver’s license can rent a vehicle from Fleet Services for official business travel.

Go Green!

Plug-In Prius Hybrid

  • Like the conventional Prius, only  with a rechargeable battery that powers the vehicle for the first 11 miles, extending its 500-mile travel range.
  • No charging required;  runs as a gasoline-powered hybrid when battery is depleted
  • EPA rated 50 mpg, making it the most sustainable vehicle in our fleet
  • Allows a single occupant legal access to HOV (carpool) lanes
  • Watch video

Benefits of renting a university vehicle include: 

  • Automatic Orange County Toll Road billing - no need to pay online
  • Free campus parking in any A, B, S, visitor, service yard and metered spaces and complimentary parking at UC and CSU campuses
  • No additional taxes or fees and easy departmental billing –no purchase order, check, or Express Card needed
  • UC insurance
  • Professionally maintained vehicles and 24-hour California roadside assistance
  • No fueling required upon return (pay only for fuel used)

Follow these steps to rent a UC San Diego vehicle.

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1. Complete a Vehicle Use Authorization Form.

  1. The department renting the vehicle for official business use must complete the Customer Section of the Vehicle Use Authorization Form (PDF) before picking up a vehicle.
  2. Ensure that the approving person with fiscal authority signs the form and that billing information is complete.

2. Request a vehicle.

  1. Select the type of vehicle you want to rent.

    Daily Rental Rates
    Vehicle type Size 7+ years old 0–6 years old
    Neighborhood electric vehicle Standard N/A $71
    Sedan (includes Prius hybrid) Medium N/A $58
    Pickup Large N/A $68
    Specialty dually $76 N/A
    SUV or passenger van 9-pass* N/A $100
    Suburban SUV $79 N/A
    * Total occupants
  2. Collect the following information to prepare a request:
    • Date and time the vehicle will be picked up from Fleet Services
    • Type of vehicle (e.g., car, van, or truck)
    • Driver's name
    • Department
    • Index or budget number
    • Phone number
    • Driver's destination (e.g., local, Orange County, etc.)
  3. Submit your vehicle request in one of these ways:
    • Call Fleet Services, (858) 534-3485, between 7 a.m. and 5 p.m. weekdays.
    • Conveniently reserve a vehicle at any time in Marketplace via Single Sign-On. Use the Fleet Services punchout and reserve a vehicle at least two business days in advance.  A staff member will confirm your reservation.
    • Fax your request to Fleet Services, (858) 534-2051, at least two business days in advance.
    • Visit the Fleet Services office located on the east side of the Campus Services Complex across from the Central Garage (map).

Note: Cancel any reservation at least 24 hours in advance to avoid a half-day rental charge.

3. Pick up your vehicle at Fleet Services.

  • The Fleet Services office is located on the east side of the Campus Services Complex across from the Central Garage (map).
  • Bring your completed Vehicle Use Authorization Form (PDF) with you, unless vehicle was reserved through Marketplace or form was faxed to the office.
  • You must present a valid state driver's license when picking up your vehicle.

Note: No university vehicles can be used off road — anything other than a paved surface; no exceptions.

4. Return your vehicle to Fleet Services.

After returning to Fleet Services (map), complete the following information in the Vehicle Return Section of your Vehicle Use Authorization Form:

  1. Ending mileage
  2. Date and time returned
  3. Signature

If you return your vehicle during business hours, 7 a.m. to 5 p.m. weekdays, leave the key at the office. If you return your vehicle after business hours:

  • Park in the lot across from the Fleet Services office.
  • Lock the vehicle.
  • Put the key and your copy of the Vehicle Use Authorization Form in the Night Drop Box located outside the main gate of Fleet Services.

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Note: This page has a friendly link that's easy to remember: http://blink.ucsd.edu/go/vehiclerental