Mailing Lists and Labels

Last updated September 7, 2009 8:55:57 PM PDT

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Find out about mailing list and label services through UCSD's Addressing Services, a divison of Mail Services.

Addressing Services can print addresses on labels or directly on your mailing material from:

Your department's mailing list, or
A campus mailing list created for you

Your department's mailing list

Departments may use their own list by sending it:

As an e-mail attachment via a PC-based computer to Jorge Espinoza, or
On a disk to Jorge Espinoza, Mail Code 0047
- Send the list in one of the following file formats: Excel, Access, fixed-length text, or delimited text.

Does your list need updating? Read about mailing list cleansing and updating.

A campus mailing list created for you

Addressing Services is authorized to access data files containing directory information and mailing addresses for all members of the UCSD community. The information is sorted into selected campus mailing lists and used to create lists and labels.

Authorized use of campus mailing lists and labels

UCSD departments and UCSD-related organizations can request and use these lists and labels when the:

Expense is recharged to department funds
Person placing the order has signature authorization for the funds charged

Approval process

Use of some campus lists require approval by the Academic Senate Office, Policy & Records Administration, or the owner of a specific list. Contact Jorge Espinoza, (858) 534-1164, for information about the approval process.

Physical requirements of your mailing material

Before you design and print your mailing material, contact Jorge Espinoza, (858) 534-1164, for suggestions on saving costs and time. Your mailing material must meet the following physical requirements:

Physical requirements All pieces in the same addressing job must be uniform.
Size	Minimum: 3 1/2 x 5 inches (larger size is recommended) Maximum: 13 x 16 inches
Thickness	Minimum: .007 inch Maximum: 5/8 inch
Shape	Rectangle or square
Folded material	Creases must be sharp and uniform. Recommended: Flat or single fold Preferred: Single fold on the right-hand edge
Stapled material	Recommended: Place flat staples vertically at top left corner Preferred: Design material without staples
Label application	Label dimenisons: 1 x 3 1/4 inches Ideal space allocation for label: 2 x 5 1/4 inches
Request addressing services by submitting an Addressing Services request form.

Recharge the cost to your department's index

Find the rates below:

Addressing services rates Minimum fee: $25 Setup charge for each type of mail material: $1.75
Service	Description	Rate per address
Apply labels	Avery labels	$.035
Ink jet on mailing material Campus list	1 to 800	$.035
Ink jet on mailing material Campus list	More than 800	$.030
Ink jet on mailing material Department's list	1 to 800	$.025
Ink jet on mailing material Department's list	More than 800	$.018
Envelopes	Purchase envelopes from Addressing Services	Cost plus 10%
The charges will appear in your department's operating ledger as Addressing Services. See how to check your charges.

For more information, contact Jorge Espinoza, (858) 534-1164.

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