UC San Diego SearchMenu

Bulk Mail Services

Learn about bulk mail services available at UCSD Mail Services.

The U.S. Postal Service (USPS) calls bulk mail "Standard Mail" and regulates Mail Services' eligibility to mail at either the regular or the much lower nonprofit rate. Failure to comply with postal requirements jeopardizes UCSD's bulk-mailing privileges and may result in assessment of USPS penalty charges.

Move Update

The USPS implemented the Move Update process in late 2009 to help reduce mail that is undeliverable as addressed. Effective Jan. 4, 2010, noncompliance will result in a 7-cent-per-piece penalty on mailings.

This process is a requirement for requesting postage discounts on First Class mail and all Standard Mail, including Non-Profit and Presorted Standard. All mailers must provide a form showing that the address list used was matched against the National Change of Address (NCOA) database from the USPS within 95 days prior to the mailing date or use a valid endorsement such as "Address Service Requested," Change Service Requested," or "Return Service Requested."

A bulk mailing consists of:
  • 200 or more pieces
  • Pieces identical in size, weight, and content
  • Pieces sorted in ascending ZIP code order

Standard mail

Read about the different classes of Standard Mail offered by Mail Services:

  • Nonprofit rate
  • Regular rate
  • Pre-cancelled stamps
Common regulations governing all classes of Standard Mail:

Standard Mail regulations
Destination Domestic mail only
Size limits All pieces must be rectangular or square in shape, weigh less than 16 ounces, and meet the following dimenision requirements:

Letters
  • Minimum: 3 1/2 x 5 inches, .007 inches thick
  • Maximum: 6 1/2 x 11 1/2 inches, .25 inches thick
Flats
  • Minimum: 6 1/8 x 11 1/2 inches, .25 inches thick
  • Maximum: 12 x 15 inches, .75 inches thick
Postcards
  • Minimum: 3 1/2 x 5 inches, .007 inches thick
  • Maximum: 4 1/4 x 6 inches
Indicia
(when used)
A bulk-mail indicia must be:
  • Printed or imprinted by a meter on each mail piece
  • Applied on the front side of each piece in the upper right-hand corner, facing right side up


  • Nonprofit bulk-mail indicia
    Indicia sample
Note: Only the indicia may appear on the upper right-hand corner.
Pre-canceled stamp
(when used)
A pre-canceled stamp must be:
  • Applied on the front side of each piece in the upper right-hand corner, facing right side up.
Note: Only the pre-canceled stamp may appear on the upper right-hand corner.
ZIP codes ZIP codes are required on every address.

Mail pieces must be sorted in ascending ZIP code order.

Mail pieces with incorrect ZIP codes are undeliverable and disposed of by the USPS unless otherwise indicated. Contact Jorge Espinoza, (858) 534-5743, for information about:
  • Return service requested
  • Address service requested
  • Forwarding service requested
Return address Use this return address format:
  • University of California, San Diego
  • Department name
  • 9500 Gilman Dr., Dept. plus Mail Code
  • La Jolla CA  92093 plus Mail Code


  • Sample:
    SOCIOLOGY DEPARTMENT
    9500 GILMAN DR DEPT 0533
    LA JOLLA CA  92093-0533
Inserts All inserts must be identical in size, weight, and texture including paper:
  • Color
  • Shape
  • Thickness
All inserts must identify the material as UCSD-related and UCSD-sponsored, and must bear the UCSD address. Only UCSD may benefit from the mailing.

Material may not be handwritten.


Tips:

  • Before you design and print your mailing material, contact Jorge Espinoza, (858) 534-5743, to assure compliance with postal regulations. Mail Services will review all bulk-mail material and materials that do not meet the standards will not receive the bulk rate.


Different classes of Standard Mail:

Standard nonprofit rate:
The mail material must directly relate to UCSD's mission and meet the non profit requirements of the IRS and USPS
Advantage The cost of mailing 200-plus pieces of mail is reduced.
Disadvantage The USPS does not consider bulk mail priority mail and it may be delayed up to 5 days.
Preparation Mail pieces must be sorted, bundled, and bagged in ascending ZIP code order.
Postage Contact Jorge Espinoza, (858) 534-5743, for current rates.


Regular Standard rate:
The mail material does not meet nonprofit eligibility. The rates are higher than nonprofit but lower than first class.
Advantage The cost of mailing 200-plus pieces of mail is reduced.
Disadvantage The USPS does not consider bulk mail priority mail and it may be delayed up to 5 days.
Preparation Mail pieces must be sorted, bundled, and bagged in ascending ZIP code order.
Postage Contact Jorge Espinoza, (858) 534-5743, for current rates.

Standard pre-canceled stamps:
A pre-canceled stamp is used in place of the bulk-mail indicia.
Advantage The cost of mailing 200-plus pieces of mail is reduced and
postage is a stamp rather than a printed indicia.
Disadvantage The USPS does not consider bulk mail priority mail and it may be delayed up to 5 days.
Preparation Mail pieces must be sorted, bundled, and bagged in ascending ZIP code order.
Postage Purchase pre-canceled bulk stamps:
  • In rolls of 3,000 or 10,000 only
  • Contact Jorge Espinoza, (858) 534-5743, to order stamps.
Note: Unused stamps may not be returned.

Additional classes of bulk mail:
  • First Class mailings have a minimum of 200 identical pieces but receive no postage discount.
  • First Class Presort mailings have a minimum of 500 identical pieces and receive a discount from the USPS.
  • First Class Presort pre-canceled stamps are mailings handled in the same manner as Standard Mail and, in place of the bulk-mail indicia, a pre-canceled stamp is used.