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How to Send a FedEx International Package

Find out how to send a manually processed FedEx international package through UCSD Mail Services.

In the right place? The UCSD Desktop Shipping Center is the proferred method for FedEx shipments. This method allows you to key in your recipient information and generate a FedEx label from your desktop.  Also, if your FedEx package weighs over 30 pounds, contains hazardous material, or contains items other than documents bound for a foreign destination, do not follow these instructions. UCSD Shipping must process the package.

Important: When preparing your international package, the most important consideration is the contents. Also, be sure FedEx serves the country you want.

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1. Determine if FedEx

Read about FedEx Express International, with delivery to major international business centers in 1 to 3 days or 4 to 5 days.

2. Decide how you want to pay your FedEx charges.

Here are the ways you can pay your FedEx charges:

  • Recharge your department's index (Mail Services' preferred method)
  • Charge your department's FedEx account number
  • Charge a third party
  • Charge your department's credit card

Note: How you pay your FedEx charges will determine how you prepare your package.

3. Consider your insurance needs.

If you want to insure your FedEx package, let UCSD Shipping send it. By completing a Shipping Memo, UCSD Risk Management covers your item through its transit insurance programs.

4. Get your FedEx supplies.

  • A. From Mail Services: If you plan to recharge your department's index, complete the Customer Supplies form (PDF) to get your free FedEx supplies. If you need assistance to complete the form, see How to Order Mail Services Supplies.
    • Note: Most items will be delivered to you within 24 hours.
  • B. Directly from FedEx: If you plan to use your department's FedEx account number, charge a third party, or charge a credit card, get your international supplies directly from FedEx by:
    • Ordering supplies online (you'll need your FedEx login)
    • Finding a local FedEx location
    • Calling (800) 463-3339 (GO FEDEX)

Questions about these choices? Contact Sym Capps, (858) 534-9923.

5. Complete an address label.

  • A. Use your own labels, or
  • B. Use a FedEx International Air Waybill.
  • Important: FedEx does not ship to P.O. boxes.

A. Use your own labels: If you plan to recharge your department's index, use the following address formats:

Recipient address label samples:

MS JOYCE BROWNING
2045 ROYAL ROAD
LONDON WIP 6HQ
ENGLAND
MS JOYCE BROWNING
2045 ROYAL ROAD
06570 ST PAUL
FRANCE

Return address label sample:

JOHN E DOE
SOCIOLOGY DEPARTMENT 534-0000
UNIVERSITY OF CALIFORNIA SAN DIEGO
9500 GILMAN DR DEPT 0533
LA JOLLA CA 92093-0533

B. Use a FedEx International Air Waybill: If you plan to use your department's FedEx account number, charge a third party, or charge a credit card, get a FedEx International Air Waybill (see Step 4b) and complete it with the following information:

FedEx International Air Waybill

  1. Sender information:
    • Date
    • FedEx account number
    • Name and telephone number
    • University of California, San Diego
    • Full UCSD mailing address
  2. Recipient information:
    • Name and telephone number
    • Company name
    • Full mailing address
  3. Shipment Information:
    • Commodity Description: Be specific, detailed, and list each commodity separately.
    • Total Value for Customs: Enter the selling price or fair market value (even if not sold or for resale) of your shipment contents. It must agree with the number on your Commercial Invoice.
    • Total Declared Value for Carriage: Must not exceed the Total Value for Customs amount.
  4. Express Package Services: Indicate your choice of service.
  5. Packaging: Indicate your choice of packaging.
  6. Special Handling: Check the box for required special handling instructions.
  7. a. Payment - Transportation charges paid by: Select a method of payment and provide the appropriate FedEx Express account number or credit card number.
    b. Payment - Duties and taxes paid by: Any international shipment can be subject to duties and taxes at destination. If the shipper or third party fails to pay duties and taxes, the receipient is responsible for payment.
  8. Your Internal Billing Reference: Use this optional area for your internal shipping numbers or codes.
  9. Required Signature Sign the air waybill, remove the sender's copy, and place the remaining copies with your package.

6. Prepare your FedEx package.

  • A. Using your own labels, or
  • B. Using a FedEx International Air Waybill

A. Using your own labels: If you plan to recharge to your department's index, prepare your package this way:

  • List the following information in the top right corner:
    • Delivery service desired
    • Index to be recharged
    • Declared value (if insurance desired)
  • Attach your return address label to the top left corner.
  • Attach your recipient address label in the center.

Sample:
Attach return address label here
Delivery service desired
Index to be recharged

Attach recipient address label here

B. Using a FedEx International Air Waybill: If you plan to use your department's FedEx account number, charge a third party, or charge a credit card, place the FedEx International Air Waybill to the FedEx packaging.

7. Mail your FedEx package.

  • A. Give it to Mail Services, or
  • B. Take it to a campus drop box location (if you use a FedEx International Air Waybill AND use your department's FedEx account number, charge a third party, or charge a credit card.)

A. Give it to Mail Services: 

  • Put your FedEx package with your outgoing mail, or
  • Take your package to Mail Services by 3:00 p.m.
B. Take it to a campus drop box location IF you use a FedEx Airbill AND use your department's FedEx account number, charge a third party, or charge a credit card:

FedEx drop boxes

Last weekday pickup

Campus locations

Medical Teaching Facility
4:15 p.m.
Mayer Hall 4:30 p.m.
Pacific Hall 4:45 p.m.
Center for Molecular Genetics Building 5 p.m.
Price Center ATM Site
5 p.m.
McGill Hall 5 p.m.
Robinson Building 5:15 p.m.
Ritter Hall 5:30 p.m.
Torrey Pines Center South, Second Floor 5:45 p.m.

Near-campus location

9333 Genesee Ave.
Parking: Behind FedEx building, south corner
5:30 p.m.

Important: Do not use the FedEx drop boxes if you plan to recharge your FedEx charges.

8. Check your FedEx charges if you recharge to your department

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