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How to Send a UPS International Package

Find out how to send a manually processed UPS international package through UCSD Mail Services and recharge the cost to your department index.

In the right place? The UCSD Desktop Shipping Center is the preferred method for sending UPS packages. If your UPS package weighs over 30 pounds, contains hazardous material, or contains items other than documents bound for a foreign destination, do not follow these instructions. UCSD Shipping must process the package.

Important: When preparing your international mail, the most important consideration is the contents. Also, be sure UPS serves the country you want.

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1. Decide which UPS international delivery service you want.

Choose from this list of available international services:

  • Worldwide Express, next-day delivery by 10:30 a.m. to major metropolitan areas in Canada; 2-day delivery by 10:30 a.m. to major European business centers
  • Worldwide Expedited, 2- to 5-day delivery to major international centers

2. Consider your insurance needs.

If you want to insure your package, let UCSD Shipping send it. By completing a Shipping Memo, UCSD Risk Management covers your item through its transit insurance programs.

3. Get your UPS supplies.

Go to UCSD Mail Services Customer Supplies and complete the online order form to get your free UPS supplies. If you need assistance to complete the form, see How to Order Mail Services Supplies.

Note: Most items will be delivered to you within 24 hours.

4. Complete your address labels.

Important: UPS does not ship to P.O. boxes.

  • Note: Enclose a duplicate address label inside your package.

To complete your recipient address label:

  • Use all capital letters.
  • Type or legibly write the address in English.
  • Use no more than 5 lines including:
    1. Addressee's name
    2. Street address or P.O. box number
    3. City or town, principal subdivision such as province, state, or county, and postal code. In some countries, the postal code may precede the city or town.
    4. Country name

Sample:


MS JOYCE BROWNING
2045 ROYAL ROAD
LONDON WIP 6HQ
ENGLAND
MS JOYCE BROWNING
2045 ROYAL ROAD
06570 ST PAUL
FRANCE

Complete your return address label in the following way:

  • Sender's name
  • Department and phone number
  • University of California, San Diego
  • 9500 Gilman Dr. plus Mail Code
  • La Jolla, CA 92093 plus Mail Code

Sample:

JOHN E DOE
SOCIOLOGY DEPARTMENT 534-0000
UNIVERSITY OF CALIFORNIA SAN DIEGO
9500 GILMAN DR DEPT 0533
LA JOLLA CA 92093-0533

5. Prepare your package.

  • Prepare your mail item this way:
    • List the following information in the top right corner:
      • Delivery service desired
      • Index to be recharged
      • Contents (if documents weigh more than 16 ounces)
    • Attach your return address label to the top left corner.
    • Attach your recipient address label in the center.
    • If your item requires a customs form, attach the customs form to the bottom left corner.

Sample:

Attach return address label here
Delivery service desired
Index to be recharged
Contents


Attach recipient address label here

6. Mail your international package.

  • Put your UPS package with your outgoing mail, or
  • Take your UPS package to Mail Services by 3:00 p.m.

7. Check your UPS charges.

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