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Catering iRequests

Learn about catering iRequests in Marketplace.

Requests for both on and off-campus catering will be initiated through Marketplace iRequest designed specifically for catering. This is to streamline the catering process. 

Note: the process to order through the Hospitality Express Punchout in Marketplace has not changed. The Punchout is still available from the Marketplace catering iRequest homepage.

Catering is defined as food and beverage including alcohol being delivered or prepared on or off campus for staff, students, and guests. This includes services such as bartenders and food servers.

Process overview

Location Supplier How to place an order
UCSD-Department Index Recharge Hospitality Express Casual Catering by HDH-UC San Diego Catering menu options ($12- $45 per person)

Login to Marketplace with single sign-on.
Click the Hospitality Express link under "Punchout Suppliers"

Enter Catering Order

No sales tax or gratuity applied.
No Catering iRequest required.
No comparison quote required.

$250 minimum for delivery
(pickup orders for less than $250; 7 convenient locations on campus)

UCSD-Department Index Recharge

Markets To Go
($5 - $15/person)

Pre-order and pick up everything you need for social gatherings or last minute meetings at your neighborhood HDH Markets and coffee houses with 7 convenient campus locations.

Order Form (PDF)

$250 maximum order

UCSD-Department Index Recharge UCSD-Department Index Recharge

HDH-UC San Diego Catering offers high-end, full service catering and event coordination, with the added bonus of knowing the campus.
($18 -$78 per person)

Place an order with UC San Diego Catering

No sales taxes or gratuity applied.
No Catering iRequest required.
No comparison quote required.

On-Campus Venue Event UC San Diego Internal Catering Suppliers (Giuseppe’s Catering, Home Plate Catering, and the Loft)
All other non-UCSD Caterers

Complete the Catering iRequest in Marketplace.

For orders greater than $1000, include a quote from a comparative supplier. For orders over $10,000, include two comparative quotes.

Off-Campus Event-Exclusive Location Hotels, Restaurants, etc. where the location does not permit any outside food or beverage and is included in the booking. Complete the Catering iRequest in Marketplace with no second quote required.
Off-Campus Event All other non-UCSD Caterers

Complete the Catering iRequest in Marketplace.

For orders greater than $1000, include a quote from a comparative supplier. For orders over $10,000, include two comparative quotes.

Note:
  • If the order is picked up off-site, brought on-campus, and is from suppliers such as grocery stores and liquor stores then an iRequest does not need to be submitted. You can work directly with the vendor and submit the receipt for payment via MyEvents.
  • The payment process for catering orders with outside suppliers has not changed. Payment will still be requested and issued through MyEvents.

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Getting quotes

When using an outside vendor for an on-campus event, get the Hospitality Express or UC San Diego Catering quote.

Obtain a comparison quote

  • For Hospitality Express by UC San Diego catering quotes go to the Punchout in Marketplace and select your location, date, and food items. Once you are done selecting your food items, navigate to your cart in the Punchout and you will see an option to email a copy of the quote to yourself.
  • For Special Events by UC San Diego catering Catering complete this form to request that a UC San Diego Catering professional assist you with generating a quote.

Revising quotes

Once you have the catering request approved, no revision is required. Upload the revised quote with the Catering approval into MyEvents to process payment.

Paying vendors

Catering services orders processed through Marketplace will be invoiced and paid directly in Marketplace. All other food orders for events can be processed using your Travel Card and reconciled through MyEvents, or using a pre-approved Travel Event Planner (TEP) card and reconciled through EC Manager.

Small orders/ on-campus suppliers

All Catering, including small orders, will be entered as a MarketPlace requisition and then processed through MyEvents, unless the catering is part of a broader hotel contract.

This does apply to on-campus suppliers such as Art of Espresso, Regents Pizza and Einstein Bagels. If you are ordering through an on-campus vendor, such as Art of Espresso, you will be ordering through iRequest and will need to include a comparison quote for orders over $1,000.

Medical Center

If you are part of the Medical Center but will be using campus funding to purchase catering, you will be able to use the new catering process through Marketplace. Follow the instructions on Blink to request Marketplace access.

If you will be purchasing catering using Medical Center funding (i.e., MCL or MCH index numbers) you will not be able to use the new catering process through Marketplace. Submit the supplier quote and a comparison quote from Hospitality Express or UC San Diego Catering through BFSupport (login required).

If you will be purchasing catering using Medical Center funding (i.e., MCL or MCH index numbers) and have a catering contract/agreement, send the document through BFSupport (login required).

Sunday events

Sundays are grayed-out in the Hospitality Express Punchout in Marketplace because Hospitality Express does not operate on Sundays.

If you are having an event at one of the HDH exclusive locations (Price Center, 15th at The Village, and Great Hall). HDH will accommodate Sunday orders with a $2500 order minimum.

UCSD Catering: http://weddings.ucsd.edu/
Phone Number: 858-534-3688
Email: specialevents@ucsd.edu

Otherwise, retrieve a comparative quote from a similar supplier for your event.

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