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Facilities Management Project Management Group

The project manager oversees the many details of renovation and alteration jobs on campus.

Project Budget Approval Thresholds

Approvals vary depending on the project budget. The chart below provides an overview. These budget ranges and associated managing group reflect typical working boundaries; on occasionally, Facilities Management and Capital Program Management operate above and below the $750K threshold. For details, see Project Approval Thresholds for Non-State Capital Improvement Projects (PDF).

Recharge Rate Changes Effective July 1, 2017

To better meet our customers’ needs and ensure that they are charged fair and reasonable project fees, the Project Management group will shift from a percentage rate structure (recharge based on overall project budget) to an hourly recharge rate structure on July 1, 2017.

New Hourly Recharge Rates

  • Assistant Director (66% of time): $160/hour
  • Project Management Supervisors (100% of time): $150/hour
  • Project Managers (100% of time): $127/hour
  • Administrative staff (100% of time): $85/hour
  • Contracts Assistant (100% of time): $60/hour
  • Contracts Manager (as needed): $125/hour

Project Management

The Facilities Management Project Management group assigns a project manager to each renovation or alteration project. The project manager oversees the detailed coordination of your job and serves as your primary contact. (For information about the types of projects this group undertakes, see Construction and Renovation.)

The PM resolves the often-conflicting concerns of groups affected by construction and maintenance work on campus, including:

  • Clients
  • Contractors
  • Maintenance staff
  • Parking staff
  • Code and life safety authorities
  • People with disabilities
  • Environmental Health and Safety (EH&S)
  • Information Technology Services (ITS)

Your project manager is responsible for:

  • Supervising a cost-effective design solution, which may be created in-house or by a consulting firm. For small projects not affecting safety, structural, mechanical or electrical systems, the PM may be the designer.
  • Obtaining reviews and approvals from university offices and public agencies, including distributing review sets of drawings and specifications, at appropriate stages of document completion:
    • For large projects — at schematic, design development, 50% and 100% complete
    • Smaller projects — fewer iterations required
  • Preparing cost estimates and budgets, and ensuring adequate funds are on hand
  • Preparing schedules and updates
  • Ensuring compliance with campus standards as well as local, state, and federal codes
  • Ensuring the project is advertised on schedule and bid documents are available for distribution
  • Ensuring bids are received in conformance with university requirements
  • Monitoring work during construction and keeping clients informed
  • Providing follow-up service after occupancy as needed