Faculty and Staff

How to Check a Credit for Property Sold at Surplus Sales

Last updated October 27, 2009 1:41:09 PM PDT
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If your department sent surplus property to UCSD Surplus Sales and the property is sold, your department may receive a credit. Check the information below for different ways to check if your department has received credit.

UCSD departments can dispose of excess university property at Surplus Sales and may receive 65%–75% of the proceeds for their items sold for $50 or more.

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Surplus Sales Recharge Statement

Go to Surplus Sales Recharge Statement.

  1. Enter the index, which you can find on your copy of the EIMR submitted to Surplus Sales.
  2. Select the starting date.
  3. Select the ending date.
  4. Click the Continue button.
  5. Locate the EIMR Number on your copy of the EIMR submitted to Surplus Sales. Match it to the number listed in the EIMR column.
  6. For a detailed summary of each line item, click the LOT#.

FinancialLink

Access FinancialLink. You must have a Single Sign-On account and authorization to access FinancialLink. If you do not have authorization, follow the directions on How to Get Access to UCSD Business Systems.

  1. Click the Reports button on the left of the screen.
  2. On the Reports screen, choose Operating Ledger under the IFIS Core Reports heading.
  3. Log in.
  4. Choose the desired Accounting Period.
  5. Enter the index, which you can find on your copy of the EIMR submitted to Surplus Sales.
  6. Click the Submit Form button.
  7. Scroll down to Supplies and Expenses.
  8. Find and click on the following description:
    • SURPLUS SALES
  9. Locate the EIMR Number on your copy of the EIMR submitted to Surplus Sales. Match it to the number listed in the EIMR column.
  10. For a detailed summary of each line item, click the LOT#.

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For more information, contact Steve VanDuine, (858) 695-2660.

Notice: UCSD employees may buy items from Surplus Sales for personal use. Exceptions: Employees or near relatives of Material Support Services; and UCSD employees or near relatives when the property originates from the employee's department. A "near relative” includes a spouse, mother, father, child, or sibling, and step-relatives or in-laws in the same relationships.