UC San Diego SearchMenu

How to Check Your Surplus Sales Charges

Learn about the ways to check your UCSD Surplus Sales charges.

Expand all

Surplus Sales Recharge Statement

Go to Surplus Sales Recharge Statement (can by accessed from UCSD network only).

  1. Enter the index, which you can find on the receipt you received when you bought Surplus Sales items.
  2. Select the starting date.
  3. Select the ending date.
  4. Click the Continue button.
  5. Locate the Surplus Sales Receipt and Transfer number on your Surplus Sales receipt. Match it to the number listed in the REC#/ TRANS# column.
  6. Click the LOT# for a detailed summary of each line item.

FinancialLink

Access FinancialLink. You must have a Business Systems account and authorization to access FinancialLink.

  1. Click the Reports button on the left of the screen.
  2. On the Reports screen, choose Operating Ledger under the IFIS Core Reports heading.
  3. Log in.
  4. Choose the desired Accounting Period.
  5. Enter the index, which you can find on the receipt you received when you bought Surplus Sales items.
  6. Click the Submit Form button.
  7. Scroll down to Supplies and Expenses.
  8. Find the following description:
    • SURPLUS SALES
  9. Click on the description matching the charge on your Surplus Sales receipt.
  10. Locate the Surplus Sales Receipt and Transfer number on your Surplus Sales receipt. Match it to the number listed in the REC#/ TRANS# column.
  11. For a detailed summary of each line item, click the LOT#.

Expand all

Notice: UC San Diego employees may buy items from Surplus Sales for personal use. Exceptions: 1) UC San Diego employees who determined the property was excess and requested that it be transferred to Surplus Sales, or near relatives of those employees, may not purchase the item excessed. 2) Employees that report to or near relatives of the UC San Diego Equipment Administrator (Jamie Wheat) and Surplus Administrator (Steve Van Duine) may not purchase any items. A "near relative” includes a spouse, mother, father, child, or sibling, and step-relatives or in-laws in the same relationships.