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How to Submit a Surplus Sales Bid Sheet

Learn how to submit a UCSD Surplus Sales Bid Sheet.

Before you submit a Surplus Sales Bid Sheet, be sure to read the notice at the bottom of this page and review How to Buy Items From Surplus Sales.

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1. Get the Surplus Sales Bid Sheet form.

Click Surplus Sales Bid Sheet (PDF), and print out a copy of the form.

2. Complete the Bidder Information section of the form.

  • On the left side of the form, list your:
    • Full name
    • Home address, city, and state
    • Home telephone number
    • E-mail address
    • Resale number (if any)
  • If you are a UCSD employee, fill in the following information in the box marked UCSD Employees Only:
    • List your employee identification number.
    • List your department.

3. Complete the Items Desired section of the form.

4. Read the information in the Conditions of Sales section of the form.

While reading the Conditions of Sales, please pay close attention to the following:

  • All items are sold on an "as is, where is" basis.
  • There is no warranty on any items sold.
  • All sales are final.
  • All items must be removed within 7 days of bid acceptance.

5. Sign and date the bottom section of the form, and review for legibility.

  • Sign your name on the signature line.
  • Enter the date you complete the form.
  • Review the form for legibility. If the form is not legible, your bid may be rejected.

6. Send the form to Surplus Sales.

Send the form to UCSD Surplus Sales:
  • 7835 Trade St., Suite 100
    San Diego, CA 92121
  • Mail Code 0046
  • Fax (858) 578-9344

Important: All bids are confidential and must be received by the last Wednesday of the month by 2 p.m. PST.

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Notice: UC San Diego employees may buy items from Surplus Sales for personal use. Exceptions: 1) UC San Diego employees who determined the property was excess and requested that it be transferred to Surplus Sales, or near relatives of those employees, may not purchase the item excessed. 2) Employees that report to or near relatives of the UC San Diego Equipment Administrator (Jamie Wheat) and Surplus Administrator (Steve Van Duine) may not purchase any items. A "near relative” includes a spouse, mother, father, child, or sibling, and step-relatives or in-laws in the same relationships.