Faculty and Staff

How to Submit a Surplus Sales Bid Sheet

Last updated August 20, 2009 12:35:46 PM PDT
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Learn how you can personally buy UCSD Surplus Sales items available through the sealed bid process, following step-by-step instructions to submit a Surplus Sales Bid Sheet.

Before you submit a Surplus Sales Bid Sheet, be sure to read the notice at the bottom of this page and review How to Buy Items From Surplus Sales.

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1. Get the Surplus Sales Bid Sheet form.

Click Surplus Sales Bid Sheet (PDF), and print out a copy of the form.

2. Complete the Bidder Information section of the form.

  • On the left side of the form, list your:
    • Full name
    • Home address, city, and state
    • Home telephone number
    • E-mail address
    • Resale number (if any)
  • If you are a UCSD employee, fill in the following information in the box marked UCSD Employees Only:
    • List your employee identification number.
    • List your department.

3. Complete the Items Desired section of the form.

4. Read the information in the Conditions of Sales section of the form.

While reading the Conditions of Sales, please pay close attention to the following:

  • All items are sold on an "as is, where is" basis.
  • There is no warranty on any items sold.
  • All sales are final.
  • All items must be removed within 7 days of bid acceptance.

5. Sign and date the bottom section of the form, and review for legibility.

  • Sign your name on the signature line.
  • Enter the date you complete the form.
  • Review the form for legibility. If the form is not legible, your bid may be rejected.

6. Send the form to Surplus Sales.

Send the form to UCSD Surplus Sales:
  • 7835 Trade St., Suite 100
    San Diego, CA 92121
  • Mail Code 0046
  • Fax (858) 578-9344

Important: All bids are confidential and must be received by the last Wednesday of the month by 2 p.m. PST.

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For more information, contact Steve VanDuine or James Bates, (858) 695-2660.

Notice: UCSD employees may buy items from Surplus Sales for personal use. Exceptions: Employees or near relatives of Material Support Services; and UCSD employees or near relatives when the property originates from the employee's department. A "near relative” includes a spouse, mother, father, child, or sibling, and step-relatives or in-laws in the same relationships.