How to Complete a Printed EIMR for Equipment for Surplus Sales

Go to Equipment Inventory Modification Request (EIMR) (PDF) and print a copy of the form.

As an alternative to the printed form, you can complete the EIMR online in EAMS.

Provide the following:

• Property administrator's name
• Department name
• Mail Code
• Phone number
• Fax number
• E-mail address

• Check the Transfer box.
• Check the Surplus Sales box.
• In the Surplus Credit Sale to boxes, indicate the index to which you want to credit the proceeds from the sale of your property.

Note: Only designated revenue/ income accounts can be credited for sold property. These indexes typically use fund code 68310A. If you need information about Surplus Sales revenue/ income accounts, contact Julie Staffiero, General Accounting, (858) 534-4995.

• Provide the following information for each item you are sending to Surplus Sales:
  • UCID number
  • Description and serial number
  • Location of the property under New Location column
  Note: If you need more space, attach your own additional page.
• Under Remarks, list information needed by Surplus Sales staff such as:
  • Best time for pickup
  • Name of a contact person including phone number, building, and room number.
  • Condition of property

• Check the Department box.
• On the first line, have your Property Administrator sign and date the form. Use the second line if a second signature is required by your department.
• The Equipment Management Approval portion will be completed by Surplus Sales staff.

• Fax the completed EIMR to Surplus Sales, (858) 578-9344
  AND
  Mail the original EIMR to Surplus Sales, Mail Code 0046.

  Note: Surplus Sales will contact you regarding the acceptance and pickup of your property.

• You will receive a copy of the EIMR with an EIMR Number and Transaction Number when Surplus Sales has physical custody of your property. Keep this copy for your records.