How to Complete a Printed EIMR for Non-Inventorial Property for Surplus Sales

Go to Equipment Inventory Modification Request (EIMR) (PDF) and print a copy of the form.

As an alternative to the printed form, you can complete the EIMR online in EAMS.

Provide the following:

• Property administrator's name
• Department name
• Mail Code
• Phone number
• Fax number
• E-mail address

1. Check the Transfer box.
2. Check the Surplus Sales box.
3. In the Surplus Credit Sale to boxes, indicate the index to which you want to credit the sale of your property.

Note: Only designated revenue/ income accounts can be credited for sold property. These indexes typically use fund code 68310A. If you need information about Surplus Sales revenue/ income accounts, contact Julie Staffiero, General Accounting, (858) 534-4995.

1. Provide the following information for each item transferred:
   • Description and serial number
   • Location of the property under New Location column
   Note: If you need more space, attach your own additional page.
2. Under Remarks, list information needed by Surplus Sales staff such as:
   • Best time for pickup
   • Name of a contact person including phone number, building, and room number.
   • Condition of property

Note: Be sure that an authorized contact person can meet Surplus Sales staff where the property is located.

• Check the Department box.
• On the first line, have your Property Administrator sign and date the form. Use the second line if a second signature is required by your department.
• The Equipment Management Approval portion will be completed by Surplus Sales staff.

• Fax the completed EIMR to Surplus Sales, (858) 578-9344
  AND
  Mail the original EIMR to Surplus Sales, Mail Code 0046.

  Note: Surplus Sales will contact you regarding the acceptance and pickup of your property.

• You will receive a copy of the EIMR with an EIMR Number and Transaction Number when Surplus Sales has physical custody of your property. Keep this copy for your records.