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Goods & Services with Purchasing Restrictions

If you purchase goods or services for your department, read this page to learn about items with specific ordering processes.

Refer to the guidelines before processing your order. Do NOT sign a supplier contract.

Purchase Type

Instructions

Alcohol and\or bar service for a meeting or hosted event

Refer to guidance

Alcohol for ships operations or specialized inventory

Refer to PPM 510-1, Section XIII  

Place your order in Marketplace using the Goods iRequest and select account code '638173-Beverages, Alcoholic'

Animals

See Animal Acquisitions

If you need to purchase animals, please contact animals@acp.ucsd.edu, (858) 534-4263

Awards

See Gifts and Awards

Building alterations, repairs, maintenance, cleaning, landscape, sign fabrication services or special refuse pickups

See How to Request Facilities Management Services

Catering [On-Campus Recharge]

See Entertainment: Allowable Expenses and Occasions

To use UCSD Catering Services, see Recharging UCSD Catering or Faculty Club Expenses

Catering [Off-Campus and On-Campus Non-Recharge]

See Entertainment: Allowable Expenses and Occasions

Place your order in Marketplace using the Catering Services iRequest 

Chartering of buses, shuttles, boats, planes, etc.

Place your order in Marketplace using the Services iRequest and select account code '652310-Bus Charter Services'

Consultant services

See Independent Contractors/ Consultants

Place your order in Marketplace using the Services iRequest and select account code '637207-Professional & Consulting Services' or '637204-Personal Services (SSN)' if an individual is providing the service

Controlled substances, regardless of cost

See How to Order Controlled Substances

*Do not use an iRequest for Controlled Substances purchases

Copiers, regardless of value

See How to Request a Copier From Imprints

Contact Imprints, UC San Diego's copier service, (858) 534-2534

Employee-Vendor relationship

See Employee-Vendor Relationships

Equipment [inventorial] over $4999

See Ways to Acquire Inventorial Equipment

Place your order in Marketplace 

Fabrications with a purchase value of more than $4999

See How to Handle a Fabrication

Place your order in Marketplace using the Goods iRequest

Firearms, explosives, and ammunition regardless of cost

Place your order in Marketplace using the Goods iRequest and select account code '636506-Safety, Fire and Environmental Supply'

Flowers

See Gifts and Awards: Flowers

Food and Beverages - Supplies only for Non-Catering

Place your order in Marketplace using the Goods iRequest and select account code '638143-Food' and/or '638172-Beverages, Non-Alcoholic'

Foreign purchases, (except subscriptions and renewals to foreign journals)

Place your order in Marketplace using an iRequest

Gifts/ Gift Certificates

See Gifts and Awards

Independent contractors

See Independent Contractors/ Consultants 

Place your order in Marketplace using the Services iRequest and select account code '637207-Professional & Consulting Services' or '637204-Personal Services (SSN)' if an individual is providing the service

Meals, travel, or entertainment expenses

See Travel Use the UC San Diego Travel Card

Memberships

See Membership Guidelines

Moves: New employee household, relocation allowances or local office moves

See Overview: Move/ Transfer ExpensesOverview: Relocation Allowance or How to Relocate a UC San Diego Office

Contact Employee Moves or Relocation Allowances or UC San Diego office moves

Postage

See Where to Buy Postage Stamps

All purchases of postage from the US Postal Service must be obtained through UC San Diego Mail Services, (858) 534-1164

Precious metals

Place your order in Marketplace using the Goods iRequest and select account code '636503-Workshop Supplies & Materials'

Purchases for Non-UC San Diego business

Personal purchases are not allowed under any circumstances

Radioactive materials (regardless of cost)

See Buying Radioactive Materials

Place your order in Marketplace

Real estate rentals or leases

See UC San Diego Real Estate

Contact the Real Estate office at (858) 534-1488

Subcontracts, subawards, or agreements involving sponsored projects

See Subawards

Place your order in Marketplace using the Subaward with IDC (S) iRequest

Supplier Contract [DO NOT SIGN A SUPPLIER CONTRACT]

See Signing Contracts and Agreements

Place your order in Marketplace using either the Goods iRequest or the Services iRequest and from the 'Select one of the following from the list*' drop-down, select 'Contract signature and/or

Professional Buyer review required' or contact a Professional Buyer 

Temporary employees

See Temporary Employment Services contact TES, (858) 534-4604

A Temporary Employment Services iRequest is available in Marketplace (select account code '637267-Temporary Employee Services' when using this iRequest)

Vehicle maintenance, supplies, rentals, leases or purchases

See Vehicle Services

If you are on Travel status, contact UC San Diego Travel for assistance

For rentals, place your order in Marketplace using a Fleet Services iRequest

For outside rentals of other vehicles and vehicle-related goods/services, use the Goods iRequest or the Services iRequest and select account code '635300-Rental of Equipment and Furniture'

For purchases of other vehicles and vehicle-related goods/services, use the Goods iRequest or the Services iRequest and select account code '649010-Automotive Vehicles-DVV Registered'

Do not sign a supplier contract