FinancialLink High Value Purchase Requisition Overview

If what you want to purchase can't be obtained through Marketplace, Express Card, Express Order, or FinancialLink Department Order, a High Value Purchase Order must be issued by a professional buyer in Procurement & Contracts.

NOTE: iRequests are now available in Marketplace.  iRequests is a feature which allows campus users to process complex purchases for both goods and services that are currently handled in FinancialLink.

Purchases from  Suppliers who are active in Marketplace are being transitioned to Marketplace from FinancialLink (Department Orders and Requests for High Value Purchase Orders). 

Find out more by:

• reading about iRequests and when to use them.
• joining a webinar or on-site training
• reading the announcement to Department Business Officers.

• Exceed $2,500, including tax, freight and handling
• Are for items that fit UCSD's definition of equipment, meaning they:
  • Are non-expendable
  • Stand alone
  • Have a normal useful life of more than 1 year
  • Qualify as tangible personal property (can be appraised for value)
  • Must be tracked and recorded
    • Inventorial equipment has an acquisition cost of $5,000 or more and must be tracked as property through CAMS (Campus Asset Management System) and through UCSD’s financial system.
    • Non-inventorial equipment has an acquisition cost of $1,500-$4,999 and must be tracked only through the financial system, or the elective module in CAMS.
• Require split-funding
• May require future changes in account distribution, tax application, or item quantity or description
• Require signatures on written agreements or contracts (must be signed by a professional buyer)
• Are for foreign purchases requiring duty papers or that are shipped FOB Origin
• Are for blanket or standing orders
• Are for items restricted from FinancialLink Department Order, Express Card, or Express Order

Processing a FinancialLink High Value Purchase Requisition

If your department has authorized you to spend its funds and you have an IFIS user identification code and password, you can access FinancialLink to complete the request.

To have access to FinancialLink and be able to establish High Value Purchase Requisitions, you must have a valid ACT user ID and password.

To determine the documentation you need to include with your High Value Requisition, please use the Purchase Order Required Documentation Decision Tree.

Once your FinancialLink High Value Purchase Requisition is completed and approved by all levels in the established hierarchy template, it is automatically sent to the appropriate professional buyer. This buyer will:

• Assign a purchase order number
• Contact you or the designated contact person with any questions regarding the request
• Follow UC policy to place your order

Note: Read about new fields added to the FinancialLink Requisition for auto-electronic HVPO distribution.

For more information on the role of a professional buyer, please see Professional Buyer: Role and Responsibilities.

Change orders

It is possible to change certain elements on a High Value Purchase Order. These changes can only be made through a change order by a professional buyer.

Buy & Pay

Purchase Orders

• Department Order
• How to View
• High Value Purchase Requisition
  • How to Check Status
  • Change Orders
  • Blanket Purchase Orders
  • New FinancialLink Fields
• Commodity Codes