High Value Purchase Requisition Overview

If what you want to purchase can't be obtained through Marketplace, Department Order, Express Card, or Express Order, a High Value Purchase Order must be issued by a professional buyer in Procurement & Contracts.

Note: Use a High Value Purchase Requisition only if your department does not yet have access to Marketplace, UCSD’s new online buying site, or the supplier you wish to buy from is not available through Marketplace. Check the list of departments and representatives (Excel) to find out if your department has access.

• If your department is registered, you can go directly to Marketplace and start shopping. See a list of suppliers (PDF).
• If your department is not registered, see Getting Set Up in Marketplace.

• Exceed $2,500, including tax, freight and handling
• Are for items that fit UCSD's definition of inventorial equipment, meaning they:
  • Are non-expendable
  • Stand alone
  • Have a normal useful life of more than one year
  • Qualify as tangible personal property (can be appraised for value) with an acquisition cost of $5,000 or more, including tax, freight, shipping and handling charges
• Require split-funding
• May require future changes in account distribution, tax application, or item quantity or description
• Require signatures on written agreements or contracts (must be signed by a professional buyer)
• Are for foreign purchases requiring duty papers or that are shipped FOB Origin
• Are for blanket or standing orders
• Are for items restricted from Department Order, Express Card, or Express Order

Processing a High Value Purchase Requisition

If your department has authorized you to spend its funds and you have an IFIS user identification code and password, you can access FinancialLink to complete the request.

To have access to FinancialLinkand be able to establish High Value Purchase Requisitions, you must have a valid ACT user ID and password.

Once your High Value Purchase Requisition is completed and approved, it is automatically sent to the appropriate professional buyer. This buyer will:

• Assign a purchase order number
• Contact you or the designated contact person with any questions regarding the request
• Follow UC policy to place your order

For more information on the role of a professional buyer, please see Professional Buyer: Role and Responsibilities.

Change orders

It is possible to change certain elements on a High Value Purchase Order. These changes can only be made through a change order by a professional buyer.

Buy & Pay

Purchase Orders

• Department Order
• How to View
• High Value Purchase Requisition
  • How to Check Status
  • Change Orders
• Commodity Codes