Express Order

Learn how the Express Order greatly simplifies buying and paying for some of UCSD's more frequently used supplies and services. Designated Express Order vendors process all qualified UCSD orders following the Express Order method.

Advantages of using the Express Order

• No purchase orders to process
• No invoices to be paid
• Charges are submitted electronically, so payment is timely
• Web statements are available immediately after payment
• Ordering by phone and, for some vendors, online

What you need to place an order

• Approved Express Order vendor
• Valid and active accounting codes
  • Index (7-character code)
  • Your buyer code (4-digit code) or one of an authorized person in your department

Note: Obtaining a buyer code or authority to use a buyer code must be secured in advance. A buyer code can be assigned to you by completing the Purchasing Authorization Form (PDF) or provided to you by an assigned departmental buyer with authority for the index that will be used.

Other requirements

• All purchases must comply with the Items Restricted From Department Order. Express Order buyers and release agents must read these guidelines before committing orders to any approved Express Order vendor.
• Departments must review their online statements and reconcile transactions in a timely manner.

• Note: Express Order transactions may also be accessed from the operating ledger in FinancialLink by clicking on the statement number in the Doc. Ref. column.

• Packing slips should be matched to the data on the online statements.
• Billing discrepancies should be investigated immediately by contacting the vendor.

• Total daily Fisher Scientific orders including tax, freight, and handling cannot exceed $4,999
• The daily order limit for all other Express Order vendors including tax, freight, and handling cannot exceed $2,500 per vendor
• Purchase of equipment is prohibited (University assets)

For more information about using the Express Order process, please see Express Order General Procedures and Guidelines.

What you can buy

Note: Use Express Order only if your department does not yet have access to Marketplace, UCSD’s new online buying site. Check the list of departments and representatives (Excel) to find out if your department has access.

• If your department is registered, you can go directly to Marketplace and start shopping.. See a list of suppliers (PDF).
• If your department is not registered, see Getting Set Up in Marketplace.

In partnership with Express Order and our suppliers, STORE is the best source for next-day delivery of frequently used laboratory supplies.

Questions?

• Express Order: Contact Terri Hawley, (858) 534-8534, or see Express Order: General Procedures and Guidelines.
• Marketplace: Contact Marketplace information, (858) 534-9494.
• STORE products: Contact a customer service representative, (858) 534-7467.
• Strategic Sourcing contract for laboratory supplies: Contact Brant Yancey, (858) 534-6721, or Mary Watt, (858) 534-6720.

Buy & Pay

Ways to Buy

• Purchase Orders
• Express Card
• Express Order
  • Procedures & Guidelines
  • How to Use Statement
  • Fisher Scientific
  • VWR Scientific Products
  • Sigma-Aldrich Research
  • Prudential Overall Supply & American Linen
  • Merry X-Ray
  • UCSD Temporary Employment Services
• New Marketplace
• On-Campus Retailers
• STORE
• Surplus Sales
• Auctions