Express Card: Transaction Review Process

Learn about the post-transaction review process for Express Card transactions.

The Express Card Program Team reviews both randomly selected and specific transactions to ensure that:

• Cardholders and departments comply with Express Card policies
• Purchases are properly authorized as official University business

This review process identifies transactions that might be considered high risk, as well as trends and usage to manage associated risks for procurement card activity.

If you are an Express Card Department Administrator or cardholder, you may receive an e-mail asking you to provide documentation or receipts and the business purpose for selected transactions. If you receive one:

• Pull the documentation or receipts for the selected transactions.
• Write the business purpose on the documentation, receipt, or original e-mail.
• Fax these documents to (858) 534-4621, Attention: Express Card Program Administrator, within five working days.

Note: If the documentation or receipts are not received within five days, you will receive a second e-mail. This e-mail requires a response within five days, or the cardholder's buying privileges will be suspended.

Buy & Pay

Express Card

• Overview
• Activation
• Account Alerts
• Administrators
• Cardholder Orientation Tutorial
• Cardholder Responsibilities
• Common Purchases & Restrictions
• Copy of a Sales Draft
• Exchanges or Returns
• Filing a Dispute
• How to Become a Cardholder
• How to Make a Purchase
• Purchasing Goods From Foreign Vendors
• Quick Reference Guide for Cardholders
• Renewal
• Reporting a Lost or Stolen Card
• Restricted Purchases
• Transaction Review
• Why It Might Be Declined