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Express Card: Restricted Purchases

See a list of certain items and services you can't purchase on your Express Card.

Certain items, regardless of their value, may not be purchased with an Express Card. The table below lists the most common items (and is not limited to) along with alternative ways to obtain them.

Restricted from Express Card Alternate payment method
Goods or services in excess of $4,999 Place your order in Marketplace
Note: Any attempt to avoid the High Value process by artificially dividing purchases into individual orders less than $4,999 is prohibited and subject to withdrawal of purchase authority
Alcohol and\or bar service for a meeting or hosted event Refer to guidance
Alcohol for ships operations or specialized inventory Refer to PPM 510-1, Section XIII  and use Marketplace iReqest for Restricted Goods
Alcohol, ethyl See How to Buy Tax-Free Alcohol
Awards See Gifts and Awards

Building alterations, repairs,maintenance or cleaning.  

How to Request Facilities Management Services           

Catering

For an entertainment event, see
Entertainment: Allowable Expenses and Occasions
To use UCSD Catering Services, see
Recharging UCSD Catering or Faculty Club Expenses   

Chartering of boats, buses, planes, shuttles, etc.

Place your order in Marketplace using the Restricted Goods/Services iRequest

Conference Registration

Use your Express Card to prepay conference registration in the following situations:

  • When no additional travel expenses will be incurred (i.e., parking, mileage, meals, etc.); or
  • When the attendee is a non-UCSD employee and the registration fee can only be made online

Use the Travel Card for all other scenarios

Consultant services

Refer to Independent Contractors/ Consultants

Place your order in Marketplace using the Independent Contractor Services iRequest

Contributions/Donations See Gifts and Awards: Gifts for Non-Employees
Controlled substances, regardless of cost See Ordering Controlled Substances
Copiers, regardless of value Refer to Imprints' copier guidelines, phone (858) 534-2534, or submit a Copier Equipment Request form (PDF)
Equipment repairs on equipment not owned by the University Place your order in Marketplace
Equipment rental or straight lease in excess of $4,999 total rental fee or requiring signed agreement/ terms and conditions Place your order in Marketplace
Equipment (inventorial) over $4999 See Ways to Acquire Inventorial Equipment
Place your order in Marketplace to ensure proper recording of the asset
Export Restricted Items

Place your order in Marketplace using an iRequest

Orders must be reviewed by Export Control to ensure the proper technology control plan or export licenses 

Express Order commodities, products and services Refer to Express Order Overview for an explanation of Express Order vendors and commodities as well as instructions
Fabrications with a purchase value of more than $4,999

See How to Handle a Fabrication for more information

Place your order in Marketplace using the One-time Purchase of Quoted Goods/Services iRequest

Firearms, explosives, ammunition Place your order in Marketplace using the One-time Purchase of Quoted Goods/Services iRequest
Flowers See Gifts and Awards: Flowers
Foreign purchases that require duty papers or are shipped FOB Origin Place your order in Marketplace using an iRequest
Gasoline or diesel fuel If mileage was not incurred while on travel status, submit a mileage voucher by using MyPayments
If mileage was incurred while on official travel status, request reimbursement through MyTravel
Note: The Express Card cannot be used to buy gasoline in lieu of mileage. Gasoline for UC owned vehicles is allowed when it is not possible to refuel on campus.
Gifts, gift cards, awards See Gifts and Awards
Goods or services from any officer or employee of the university or from a near relative of any officer or employee See Employee-Vendor Relationships
Independent contractor services

Refer to Independent Contractor/ Consultant Overview 

Place your order in Marketplace using the Independent Contractor Services iRequest

Meals and travel expenses Use the Travel Card
See also Travel for contacts and guidelines
Meeting refreshments/Entertainment expenses See Entertainment
Personal purchases Personal purchases are not allowed under any circumstances
Postage

All purchases of postage from the U.S. Postal Service must be obtained through UCSD Mail Services

Precious metals Place your order in Marketplace using the Restricted Goods/Services iRequest
Professional and personal services (independent contractor and independent consultant services) Refer to Independent Contractor/ Consultant  Overview
Radioactive materials (regardless of cost)

Refer to Buying Radioactive Materials

Place your order in Marketplace

Real estate rentals or leases

See UCSD Real Estate

Contact the Real Estate Office at (858) 534-1488

Relocations: new employee household or office moves

See Employee Move/Transfer

See UCSD Office Moves

Subcontracts, sub-awards, or agreements involving sponsored projects

See Subawards

Place your order in Marketplace using the Subaward with IDS (S) iRequest

Supplier Contract (DO NOT SIGN A SUPPLIER CONTRACT), including those for maintenance or service agreements.

See Signing Contracts and Agreements

For single transaction purchases less than $4999 place your order in Marketplace using the Restricted Goods/Services iRequest

For purchases above $5000 place your order in Marketplace using an iRequest

Contact a professional buyer

Temporary staffing Contact Temporary Employment Services, (858) 534-4604.
Vehicle rentals, leases, or purchases

See Vehicle Services

For Fleet Services place your order in Marketpace using a Fleet Services iRequest

For outside rentals or purchases use the Restricted Goods/Services iRequest