Employee-Vendor Relationships

Follow the guidelines on this page to identify and disclose employee-vendor relationships.

Background

It is university policy to keep separate an employee's university and private interests and to safeguard the university and its employees from charges of favoritism in the acquisition of goods and services.

What is an employee-vendor relationship?

An employee-vendor relationship is a relationship between a UCSD employee and a proposed vendor that might create a conflict of interest. An employee-vendor relationship exists when:

• An employee proposes to rent, sell, or provide goods or services to the university.
• An employee owns or controls more than 10% interest in the vendor who proposes to rent, sell or provide goods or services to the university.
• A former employee proposes to rent, sell, or provide goods or services to the university.
• A near relative or spouse of an employee currently provides, or is being proposed to provide, goods or services to the university.
• A near relative or spouse of an employee owns or controls more than 10% interest in the vendor who currently provides, or is being proposed to supply, goods or services to the university.

What if an employee-vendor relationship exists?

If an employee-vendor relationship exists, you must disclose it in advance to the Procurement & Contracts director. A careful analysis of the relationship may result in approval.

To disclose a relationship, complete and submit the Employee-Vendor Relationship Disclosure form (PDF) (Word file) to the director, Procurement & Contracts, Mail Code 0914, for a determination.

Notice: This is a summary of campus business services. In case of conflict in interpretation, the actual policies apply.

Buy & Pay

Policies

• Accepting Incentives & Rebates
• Accepting Gifts & Gratuities
• Anti-Kickback Policy
• Employee-Vendor Relationships