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Employee Retirement Gifts

Read the information below to learn about non-cash retirement gifts.

Departments can give retiring employees non-cash gifts in recognition of their accomplishments. Note that retirement gifts do not include farewell or graduation gifts. Retirement gifts must be:

  • Tangible, personal property
  • Non-cash or non-cash equivalent (such as a non-negotiable gift card or gift certificate)
  • $400 or less in cost
  • Based on service and not the employee's classification
  • Given as part of a meaningful ceremony

Approval

Department heads have the authority to approve transactions.

Taxability

When UCSD policy is followed, non-cash awards and gifts are not taxable to the employee, see limits.

Funding sources

Allowable funding sources include:

  • State funds
  • Federal funds: Awards must meet the requirements outlined in OMB Circular A-21 (PDF).
  • Other funds: Fund guidelines must allow award expenditures. If a fund's guidelines are more restrictive than UCSD policy, the fund policy prevails.

Payment

Notice: UCSD's non-cash award policy is derived from UC Policy and Regulations. Published policy is decisive as it has been adapted to UCSD's organization, delegation of authority, terminology, and chart of accounts.