- Tangible, personal property
- Non-cash or non-cash equivalent (such as a non-negotiable gift card or gift certificate)
- $400 or less in cost
- Based on length of service and not on an employee's classification
- Given as part of a meaningful ceremony
Recipient requirements
Recipients of length-of-service awards:
- Must have contributed at least five years of service to UCSD
- Cannot have received a similar award in the four years prior to receiving the length-of-service award
Approval
Department heads have the authority to approve transactions.
Taxability of awards and gifts
When UCSD policy is followed, non-cash awards and gifts are not taxable to the employee, see limits.
Funding sources
Allowable funding sources include:
- State funds
- Federal funds: Awards must meet the requirements outlined in OMB Circular A-21.
- Other funds: Fund guidelines must allow award expenditures. If a fund's guidelines are more restrictive than UCSD policy, the fund policy prevails.
Payment
For Disbursements gift card, reimbursement or direct payment, use MyPayments - payment type Awards, Gifts, Prizes; sub-type Length of Service (Employee).