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Payment Types

See explanations to assist you in determining the correct payment type to select when using MyPayments.

MyPayments makes determining the nature of your payment fairly simple, but what if your payment isn't as straight forward as the choices provided? Use the information below to assist you in determining the payment type category to select for requesting a payment.

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Awards, Gifts, Prizes

Departments can present employees with non-cash awards to recognize accomplishments, length of service, retirement, or as an expression of sympathy. Departments can also present gifts to non-employees and organizations outside UC San Diego.

  • Length of Service (Employee): Request a Disbursements gift card, expense reimbursement, or payment to a vendor for awards given to employees in recognition of length of service.
  • Raffle and Prizes (Non Cash): Request a Disbursements gift card, expense reimbursement, or payment to a vendor for prizes or gifts given as an incentive for employee participation in events and surveys.
  • Recognition (Employee): Request a Disbursements gift card, expense reimbursement, or payment to a vendor for awards given to employees in recognition of employee achievements.
  • Retirement (Employee): Request a Disbursements gift card, expense reimbursement, or payment to a vendor for gifts given to retiring employees in recognition of their accomplishments.
  • Sympathy: Request expense reimbursement or payment to a vendor for a sympathy gift given to an employee or a member of the employee's family in the event of a major illness or death.
  • Awards (Students): Request a Disbursements gift card, expense reimbursement, or payment to a vendor for gifts given to students in recognition of student achievement.
  • Gifts (Non Employee): Request a Disbursements gift card, expense reimbursement, or payment to a vendor for gifts given to non-employees and organizations outside of UC San Diego.

Dues, Fees, Licenses, Permits, Premiums, Refunds

  • Fees, Licenses, Permits, Premiums: Request expense reimbursement or payment to a business entity for insurance premiums, licenses, permits, and other fees.
  • Membership Dues: Request expense reimbursement or payment to a business entity for membership dues, including memberships for periodical acquisition.
  • Visa Fees (Homeland Security): Request payment to US Department of Homeland Security for visa fees.
  • Visa Fees (Other): Request expense reimbursement or payment to a business entity for visa fees (not including Department of Homeland Security).
  • Refunds: Request payment to a person or business entity for refund of overpayment.

Rents, Leases

  • Real Property: Request a payment to a person or business entity for payment of rental/lease payments on real property.

Services, Honorarium

  • Board Member: Request a payment to a person for services performed as a member of a committee, board or panel.
  • Commission Art Work: Request a payment to a person for a commissioned art work.
  • Grand Round: Request a payment to a person for participation in a grand round.
  • Honorarium: Request an honorarium payment to a person invited by UC San Diego to serve as a guest speaker or participant in a special event.
  • Professional Lecturer - Public Speaker: Request a payment to a person for professional speaking or lecturer services.
  • Professional Legal Services: Request a payment to a person or business entity for professional legal services.
  • Non-Professional Services: Request a payment to a person or business entity for non-professional services (i.e. Mock Patients, Models, Note Taker, Proctor, Referee).
  • Performing Artist: Request a payment to a person or business entity for services rendered as a performing artist.

Fellowships, Other Awards

Note: Fellowships are formal commitments to provide monetary assistance to an individual, usually to support advanced studies and trainings.

  • Fellowships: Request a payment to a candidate for qualified fellowship awards.
  • Other Awards, Prizes and Allowance: Request a payment to a non-employee for cash awards such as student awards, travel awards, living allowances, or contest prizes.

Books, Subscriptions, Uniforms, Other Supplies

  • Books: Request expense reimbursement, or payment to a vendor for payments for books.
  • Subscription: Request expense reimbursement, or payment to a vendor for payments for a subscription. Note that memberships for periodical acquisition should be paid using the payment type Membership Dues.
  • Employee Uniforms: Request expense reimbursement, or payment to a vendor for payments for employee uniforms.
  • Other Supplies: Request expense reimbursement for payments for other supplies (must have valid reason for not purchasing on Marketplace or with Express Card). 

Clinical Trials/Research Study

  • Human Subjects / Clinical Trials / Research Projects: Request a Visa gift card, scrip, payment to the PI/Designee, payment to a participant, or payment to a vendor for compensation to participants in a research study.

Other

  • Request not Covered by Other Categories: Request expense reimbursement, or payment to a vendor for payments not covered by the other payment type options in MyPayments.

Campus Support

  • Petty Cash Custodian - Reimbursement (Fund Replenishment): Request a payment to a person (Petty Cash Custodian) for reimbursement (fund replensishment) of petty cash.
  • Student Organization: Request a payment to a person or organization for payment of proceeds from a student activity, or a refund of residual of deposit.
  • Technology Transfer - Royalty Payment: Request a payment to a person or organization for payment of proceeds from a royalty agreement, or payment of attorney fees related to the administration of a royalty agreement.
  • Sponsorship: Request a payment to a person, organization or business entity as part of an official business-related sponsorship. 

Conferences, Retreats, and Fundraisers

  • Conferences (UC San Diego - Sponsored Conferences): Request a payment or reimbursement for expenses such as catering and facility charges for UC San Diego - sponsored conferences where attendees pay a registration fee to UC San Diego. To pay for an individual's conference registration fee, use MyTravel.
  • Retreats (UC San Diego Employees): Request a payment or reimbursement for venue or catering expenses related to UC San Diego - sponsored retreats.
  • Fundraisers: Request a payment to a vendor when UC San Diego is hosting a fundraiser event and attendees are required to pay a fee or purchase a ticket to participate.

Note: For payment of goods or services related to conference such as photography, videography or printing use Marketplace. The payment type Services/Honorarium (see above) can be used for speakers, honoraria or performers.

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