How to Buy Furniture From Non-Contract Vendors

• Use these links to find vendors that sell the various types of furniture:
  • Conference rooms
  • Training rooms
  • Lounges
  • Patios
  • Departmental libraries.

• If you aren't sure that your budget can cover the cost of the project you have in mind, ask the vendor for a budgetary quote. This quote will allow you to plan your purchase within your budget.
• If you know that what you want to purchase is within your budget, ask the vendor to prepare an order-ready quote.

• Ask the vendor to include all services in the quote, including:
  • Design consultation
  • Space planning
  • Product selection
  • Removing existing furniture
  • Installation
• Ask the vendor to provide a timetable from ordering to installation.

Note: Make sure that the quote you receive covers all design, delivery, and installation charges.

• Use Express Card if:
  
  • You are authorized to use Express Card
  • Your quote is less than $4,999, including tax, shipping, and handling.
• Use Department Order if:
  
  • You have a valid buyer code.
  • Your quote is less than $2,500, including tax, shipping, and handling.
    Note: Include your quote number and work order number on the Department Order and fax it to the vendor.
• Submit a High Value Purchase Requisition if:
  
  • Your quote is more than $2,500 and you will not be using Express Card to place your order.
    Note: Fax a copy of your quote to Brant Yancey, Procurement & Contracts, fax number (858) 534-5803. Be sure to write the requisition number on your quote.
  After your order is placed you will receive a copy of the High Value Purchase Order.

• Set a delivery date with your furniture vendor.
• Decide what to do with your old furniture. Options include contacting UCSD Surplus Sales or contacting UCSD's furniture buyer for a list of private furniture-recycler services.
• As the delivery date nears, prepare your workspace by clearing the old desktop, bookshelves, and drawers of files and other paperwork, desktop accessories, and personal effects.