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  • Non-Contract Vendors

How to Buy Furniture From Non-Contract Vendors

Last updated November 13, 2009 3:39:55 PM PST
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Learn how you can buy certain types of furniture from vendors other than Steelcase, UCSD's contractfurniture vendor.

To view furniture products, contact Brant Yancey, (858) 534-6721.

  • Before beginning the process below, please review Before You Buy Furniture.
  • If you are buying furniture supported by the Steelcase contract, please see How to Buy Furniture From Steelcase.

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1. Decide on a vendor.

  • Use these links to find vendors that sell the various types of furniture:
    • Conference rooms
    • Training rooms
    • Lounges
    • Patios
    • Departmental libraries.

2. Decide which type of quote you need.

  • If you aren't sure that your budget can cover the cost of the project you have in mind, ask the vendor for a budgetary quote. This quote will allow you to plan your purchase within your budget.
  • If you know that what you want to purchase is within your budget, ask the vendor to prepare an order-ready quote.

3. Get a quote from the vendor.

  • Ask the vendor to include all services in the quote, including:
    • Design consultation
    • Space planning
    • Product selection
    • Removing existing furniture
    • Installation
  • Ask the vendor to provide a timetable from ordering to installation.

Note: Make sure that the quote you receive covers all design, delivery, and installation charges.

4. Choose the correct method for your purchase.

  • Use Express Card if:
    • You are authorized to use Express Card
    • Your quote is less than $4,999, including tax, shipping, and handling.
  • Use Department Order if:
    • You have a valid buyer code.
    • Your quote is less than $2,500, including tax, shipping, and handling.
      Note: Include your quote number and work order number on the Department Order and fax it to the vendor.
  • Submit a High Value Purchase Requisition if:
    • Your quote is more than $2,500 and you will not be using Express Card to place your order.
      Note: Fax a copy of your quote to Brant Yancey, Procurement & Contracts, fax number (858) 534-5803. Be sure to write the requisition number on your quote.
    After your order is placed you will receive a copy of the High Value Purchase Order.

5. Prepare for your furniture delivery.

  • Set a delivery date with your furniture vendor.
  • Decide what to do with your old furniture. Options include contacting UCSD Surplus Sales or contacting UCSD's furniture buyer for a list of private furniture-recycler services.
  • As the delivery date nears, prepare your workspace by clearing the old desktop, bookshelves, and drawers of files and other paperwork, desktop accessories, and personal effects.

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If you have questions, contact Brant Yancey, (858) 534-6721.

Buy & Pay

Furniture

  • Overview
  • Steelcase
  • Office Furniture
  • Conference Room
  • Departmental Library
  • Computer, Training, & Workroom
  • Lounge & Reception
  • Outdoor & Patio
  • Before You Buy
  • Quotes
  • Non-Contract Vendors
    • Department Order
    • High Value Purchase Requisition
  • Contacts for Other Vendors

Departments


Procurement & Contracts

See Also


Furniture

UC San Diego 9500 Gilman Dr. La Jolla, CA 92093 (858) 534-2230
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