How to Buy Audiovisual Equipment and Supplies

Last updated August 19, 2009 1:49:04 PM PDT

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Follow the steps on this page to purchase audiovisual equipment and supplies.

In the right place? To rent or install audiovisual equipment or supplies, contact UCSD's Media Center.

1. Gather information for your order.

Determine what type of audiovisual equipment and supplies you need.
Decide if the items will:
- Be stationary (built into the room)
- Be mobile (able to be moved)
- Require changes to the building (if so, contact Facilites Management, (858) 534-2925, before placing your order)

Choose a supplier yourself, contact your procurement specialist or help, or get a recommendation from Media Center.
Contact the supplier and get a quote.
Be sure to request a printed copy of the quote.

Use recharge if you are buying through Media Center.
Use Express Card if:
- You are authorized to use Express Card
- Your quote is less than $4,999, including tax, shipping, and handling.
Complete a Department Order if:
- You have a valid buyer code.
- Your quote is less than $2,500, including tax, shipping, and handling.
Submit a High Value Purchase Requisition if:
- Your quote is more than $2,500 and you will not be using Express Card to place your order.
  Note: After you submit the requisition, fax or mail a copy of the quote to the procurement specialist for your location. Be sure to write the requisition number on the quote.
After the procurement specialist places your order, you will receive a copy of the High Value Purchase Order.

For more information, contact Mary Watt, (858) 534-6720.