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How to Review Billing and Invoice Data in TOPS

Department Payroll Personnel: Learn how to review billing and invoice information about your temporary employees in the TES Online Pay System (TOPS).

Follow the step-by-step instructions below to obtain data from the TOPS Billing Module.

You can also watch the Billing Module video tutorial (HTMLFlash). If you're using Mozilla Firefox, select the Flash version. Otherwise, select HTML.

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1. Log in to TOPS.

Use your Single Sign-On to log in to the TOPS website.

2. Choose a report.

Highlight the "Reports" tab in the upper left of the screen and choose one of the three reports:

  • My Invoices accesses all invoices for your temporary employees
  • Invoice By Department accesses invoices for a defined Supervisor/ Invoice ID number
  • Download Department Billing Data accesses billing information for temporary employees in your department in spreadsheet format

3. Generate the report.

  1. Choose a billing month in the "Ledger Period" field.
  2. For the Invoice By Department report, enter a Supervisor/ Invoice ID number.
  3. Click on "View Report."

Note: If you see any errors in your billing information, please contact Temporary Employment Services (TES), (858) 534-4604. A payroll and personnel coordinator will be able to assist you.

4. Download billing data (if desired).

Click on the floppy disk icon and choose a file format to download data.

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