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Phased Retirement Program

Effective January 1, 2012, the University is implementing the Phased Retirement Program for the period of January 1, 2012 to December 31, 2014.

The University Phased Retirement Program is an optional tool that provides eligible policy covered staff the opportunity to transition into retirement by reducing their appointment percentages over a period from 120 days to up to three years. The program is part of the University's budget reduction and succession planning strategies.  For employees represented by unions, eligibility for the program is subject to collective bargaining.

Eligibility

The following administrative areas have elected to implement the program:

  • Academic Affairs
  • Advancement
  • Business Affairs
  • Chancellor's Office
  • Marine Sciences
  • Resource Management and Planning
  • Student Affairs

Career employees working 60% time or greater as of their approved enrollment date in the program who are active UC Retirement Plan members aged 55 and over with five years of retirement service credit as of their approved enrollment date in the program, except Senior Management Group Members, may be eligible.

The program is currently available to policy covered (99) and CUE (CX) staff.

Procedures

Procedures for requesting participation in the program vary. Please review the procedures for your area.

  • Academic Affairs: route completed/signed contracts to Employee Relations at MC 0922 for review to ensure compliance with the program.
  • Advancement: contact Employee Relations for procedures.
  • Business Affairs: route completed/signed contracts to Employee Relations at MC 0922 for review to ensure compliance with the program.
  • Chancellor's Office: route completed/signed contracts to Associate Chancellor or business officer; once approved they will route to Employee Relations for review to ensure compliance with the program.
  • Marine Sciences: route completed/signed contracts to Employee Relations at MC 0922 for review to ensure compliance with the program and send a copy to Marine Sciences Human Resources.
  • Resource Management and Planning: route completed/signed contracts to Vice Chancellor's office; once approved they will route to Employee Relations for review to ensure compliance with the program.
  • Student Affairs: route completed/signed contracts to Vice Chancellor's office; once approved they will route to Employee Relations for review to ensure compliance with the program.

Employee Relations will contact departments with final approval to implement employee participation.

PPS Appointment/Distribution Process

The Phased Retirement Program follows the same process as ERIT using the new DOS codes below, but bypassing the leave screen. Do not enter data on the ELVE screen.

DOS Code Full Description Check Desc. Additional Information
RPT Phased Retirement PHARET Reduction in Time, Regular
RPS Phased Retirement - Shift PHARET-SHFT Reduction in Time, Shift Differential
RPB Phased Retirement - Stipend PHARET-STPN Reduction in Time, Stipend
RPL Phased Retirement - Lump PHARET-LUMP Incentive Lump Sum Payment

Incentive Payment

Prior to processing the Lump Sum Incentive, the employee must complete the Phased Retirement Program - General Release of Claims (U291).

  • Validation review and approval must be obtained from HR Employee Relations.
  • Once approval has been obtained, indicate the total Lump Sum amount in the PAN comment when processing the separation update in PPS.

Resources

Program information is available on UCnet including:
  • Program Information
  • Questions and Answers
  • Program Contract
  • Program General Release of Claims