How to Classify or Reclassify a Staff Position

• Review the current job description to determine if changes are warranted.
• Review Reclassification Overview.
• Review the classification criteria to familiarize yourself with available titles and general criteria.

Job descriptions are required for positions lasting more than 5 months or to support a recruitment action, regardless of duration.

1. Review a sample job description.
2. Complete the Job Description Form.
   • Use online help (look for the icon) for definitions of terms and detailed instructions.
3. Record the Job Description Number assigned after logout.
4. Complete the Request for Classification Review form if requesting reclassification of an existing position.
5. Complete the supplement for computer-related positions, if applicable.

• Select the "Route" option at the end of the Job Description form to route your draft for internal review and editing in accordance with your department procedures.
• Select the "Route" option to route the final job description to your departmental Human Resources (HR) contact for processing.

1. Print a formatted copy of the Job Description from the Job Description Main Menu.
2. Get the signatures of the supervisor and department head.
3. If you are reclassifing a position, also get the employee's signature.
4. Retain the signed documents in department files.

1. Obtain a current copy of the organization chart.
2. Update the chart as necessary and provide a copy to your department HR contact.

You'll be notified after a decision has been made. To check the progress of your job description review, you can contact your departmental HR contact or log into Tracking the Job Description Process.

• Depending on the classification level and vice chancellor area, the classification decision will be made by the central HR Department, your department head, or your vice chancellor.

1. Position descriptions classified by a department or vice chancellor should be submitted to the central HR Department after the classification authority has completed the classification section.
   • Select the "Submit to HR" option at the end of the Job Description form to route the description electronically.
   • Submit the organization chart, if revised, to the central HR Department, Mail Code 0922.
   • Note: The central HR Department will add the revised job description to the Job Description Library.
2. If the position is reclassified, use the Rate Setting Guidelines for UCSD Staff to determine the appropriate salary.
3. Make a salary recommendation to the HR contact in your department.
4. After the salary is approved, notify the employee.
5. Ensure that the new salary and title are entered into Payroll Personnel System (PPS).