How to Classify or Reclassify a Staff Position

• Review the current job description to determine if changes are warranted.
• Review Reclassification Overview.
• Review the Classification Criteria to familiarize yourself with available titles and general criteria.

Job descriptions are required for positions lasting more than 5 months or to support a recruitment action, regardless of duration.

1. Complete the Job Description Form and use "Instructions" and "Tips for creating a well-writen job description".

• Select the "Route" option at the end of the Job Description form to route your draft for internal review and editing in accordance with your department procedures.
• Select the "Route" option to route the final job description to your departmental Human Resources (HR) contact for processing.

• Print a formatted copy of the Job Description from the Job Description Main Menu.
• Get the signatures of the supervisor and department head.
• If you are reclassifing a position, also get the employee's signature.
• Retain the signed documents in department files.

• Obtain a current copy of the organization chart.
• Update the chart as necessary and provide a copy to your department HR contact.

You'll be notified after a decision has been made. To check the progress of your job description review, you can contact your departmental HR contact.

• Depending on the classification level and Vice Chancellor area, the classification decision will be made by the central HR Department, your department head, or your Vice Chancellor.

• Position descriptions classified by a department or Vice Chancellor should be submitted to the central HR Department after the classification authority has completed the classification section.
  • Select the "Submit to HR" option at the end of the job description form to route the description electronically.
  • Before submitting the job description, attach the organizational chart to the job description.
  • Note: The central HR Department will add the revised job description to the Online Job Description Library.
• If the position is reclassified, use the Rate Setting Guidelines for UCSD Staff to determine the appropriate salary.
• Make a salary recommendation to the HR contact in your department.
• After the salary is approved, notify the employee.
• Ensure that the new salary and title are entered into Payroll Personnel System (PPS).