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2017-2018 Holiday Closures

Find out about 2017–2018 holiday-related closures at UC San Diego.

Official campus closure

During the 2017 holiday season, UC San Diego (excluding the hospitals and clinics) will officially close for seven (7) days between Monday, December 25, 2017 and Tuesday, January 2, 2018. This closure will result in significant energy savings from reduced operations.

The closure period includes four (4) University paid holidays (December 25, 26, 2017 and January 1, 2, 2018). Staff employees must charge any working days during the closure period not covered by paid holidays to accrued vacation, accrued compensatory time off (non-exempt only), or leave without pay.  Academic employees on fiscal year appointments must charge the time off to accrued vacation or leave without pay.

Non-represented employees who do not have accrued vacation or accrued compensatory time off to cover the three (3) working days during the closure (December 27, 28 and 29, 2017) may request a one-time advance of up to three (3) days of vacation to cover the absence. Non-represented employees who elect to take leave without pay for up to three (3) days of the closure period will continue to accrue vacation and sick leave credits. For exclusively represented employees, these closure days will be handled in accordance with the existing contract provisions or collective bargaining agreements where applicable.

UC San Diego departments and units that need to remain open during the closure period must notify their respective Vice Chancellors to do so.

Departments with alternate closure schedules

This page will also list departments and facilities with exceptions to the standard closure schedule. Note that regular business hours resume Wednesday, Jan 3, unless otherwise noted. To add an item to the list, contact Workplace Technology Services.

Disbursements and Travel

You should be aware of important dates for various transactions leading up to and during the university’s holiday break. Read about holiday deadlines and services (PDF). If you have additional questions, contact Disbursements & Travel through ASK (login required).

December 8, 2017 is the deadline in order to include payments/ charges in 2017 calendar year.

IPPS

Download the full IPPS holiday schedule (PDF) to see process deadlines.

IPPS contacts

  • To request assistance with a procurement emergency during the closure:
    1. Report the emergency via ASK (login required) and include “Urgent – Procurement” in the subject line
    2. State the reason for the procurement emergency and submit the case
  • For Express Card, Travel Card, or Travel Event Planner (TEP) Card emergencies during the holiday closure, contact US Bank Customer Service at (800) 344-5696.
  • For Express Card declines or card limit questions please submit an ASK case (login required). During the closure there will be limited monitoring of incoming requests.
  • For Travel Card or Travel Event Planner (TEP) Card declines, contact Travel through travelcard@ucsd.edu. During the closure there will be limited monitoring of incoming requests.

IPPS schedule

  • Monday, December 25: All areas of IPPS (including all of Logistics) will be closed.
  • Tuesday, December 26:
    • Central Receiving will accept incoming packages between 7:00 a.m. - 12:00 p.m.  Customers can pick up packages between 8:00 a.m. – 12:00 p.m..
    • Moving Services will be available to provide relocation services from 7:30 a.m. - 4:00 p.m.. Upon request, Moving Services will provide relocation services before and after working hours.
    • All other areas of IPPS will be closed.
  • Wednesday, December 27 through Friday, December 29:
    • Central Receiving will accept incoming packages between 7:00 a.m. - 2:00 p.m. Customers can pick up packages between 8:00 a.m. - 2:00 p.m.
    • Distribution will attempt delivery of priority and perishable packages that arrive by 10:00 a.m. Delivery attempts will be made between 8:00 a.m. - 2:00 p.m. Cylinders will be delivered during the same hours.
    • Moving Services will be available to provide relocation services from 7:30 a.m. - 4:00 p.m. Upon request, Moving Services will provide relocation services before and after working hours.  
    • STORE will operate between 8:00 a.m. - 12:00 p.m. Please place orders in Marketplace by 11:30 a.m. (keep in mind if approval is required, Approvers may or may not be available to approve requisitions during the holiday closure).
    • Surplus Sales will operate between 8:00 a.m. - 4:30 p.m.  No campus pick-up will be done during this time.
    • Outbound Shipping will operate between 8:00 a.m. - 12:00 p.m.
    • Outbound Mail (USPS) will be closed.
    • Campus Mail will operate between 8:00 a.m. - 1:00 p.m. Must have an I.D. to pick up mail.
    • The Postal Center will be closed.
  • Monday, January 1: All areas of IPPS (including all of Logistics) will be closed.
  • Monday, January 2:
    • Central Receiving will accept incoming packages between 7:00 a.m. - 12:00 p.m. Customers can pick up packages between 8:00 a.m. – 12:00 p.m.
    • Moving Services is available to provide relocation services from 7:30 a.m. - 4:00 p.m. Upon request, Moving Services will provide relocation services before and after working hours.
    • All other areas of IPPS will be closed.

Office of Contract and Grant Administration (OCGA)

OCGA will be closed during the official closure (Dec 25, 2017 through Jan 2, 2018). This will impact published proposal deadlines between Friday, Dec 23, 2017 and Friday, Jan 5, 2018:

  • A proposal package with draft science must be submitted to OCGA no later than 8:00 a.m. Monday, December 18, 2017.  
  • Final science section of proposal along with final version of the proposal must be submitted to OCGA no later than 12:00 noon on Thursday, December 21, 2017.

Refer to the Timely Submission of Proposals to learn more about OCGA deadlines.

Note: this page has a friendly link that is easy to remember: http://blink.ucsd.edu/go/holidayclosure