Official campus closure
During the 2015 holiday season, UC San Diego (excluding the hospitals and clinics) will officially close for 7 days from Thursday, Dec. 24, 2015 to Sunday, Jan. 3, 2016. This closure will result in significant energy savings from reduced operations.
The closure period includes 4 paid holidays (Dec. 24, 25, 31, 2015 and Jan. 1, 2016) and 3 working days (Dec. 28, 29, 30). Staff employees must charge their time for the 3 working days to accrued vacation, accrued compensatory time off (non-exempt only), or leave without pay. Academic employees on fiscal year appointments must charge the time off to accrued vacation or leave without pay.
Non-represented employees who do not have accrued vacation or accrued compensatory time off to cover the 3 working days during the closure may request a one-time advance of up to 3 days of vacation to cover the absence. Non-represented employees who elect to take leave without pay for up to 3 days of the closure period will continue to accrue vacation and sick leave credits. For exclusively represented employees, these closure days will be handled in accordance with the existing contract provisions or collective bargaining where applicable.
UC San Diego departments and units that need to remain open during the closure period must notify their respective vice chancellors to do so.
See the campus notice for more information.
Departments with alternate closure schedules
This page will also list departments and facilities with exceptions to the standard closure schedule. Note that regular business hours resume Monday, Jan. 4, unless otherwise noted. To add an item to the list, contact Cloud & Web Services.
Office for Students with Disabilities (OSD)
The OSD will be closed from Monday, December 21, 2015 until Friday, January 1, 2016. We will reopen for regular business hours on Monday, January 4, 2016
IPPS: Accounts Payable, Payment Services, Payment Request, Travel and Entertainment
You should be aware of important dates for various transactions leading up to and during the university’s holiday break. Read about holiday deadlines and services (PDF).
IPPS: Mail Services
Customers with centralized mailboxes will continue receiving service during the campus closure on Dec 28-30 as long as their boxes can be accessed by Mail Services. Pick-up service will be limited during this period; service is by request only and based upon Mail Services staff availability. Alternatively, a staff member may pick up and drop off all mail for your mail code at the Campus Services Complex near Voight/ Gilman between the hours of 9 a.m. and 1 p.m. on those days; be prepared to show identification and sign for mail at time of pickup.
The UCSD Postal Center will be closed December 21 though January 1. Private mailbox holders will be able to pick up packages at the Campus Services Complex Building A, between the hours of 9 a.m. and 1 p.m., December 28-30.
IPPS: Material Support Services
Material Support Services has a holiday schedule for Central Receiving & Distribution, Moving Services, STORE, Shipping, Surplus Sales and Self Store. Contact us via BFSupport (login required) if you have any questions or concerns. See the full holiday schedule (PDF).
IPPS: Strategic Procurement
Emergency procurement will be handled only during campus closure/ non-holiday dates (December 28-30, 2015). To request emergency procurement:
- Report emergency via BFSupport (login required)
- Include URGENT – PROCUREMENT in the subject line
- State the reason for the procurement emergency
Processing Deadlines before campus break:
- iRequests: iRequests should be submitted no later than Wednesday, December 9, 2015 to be reviewed by a Commodity Manager or Professional Buyer before the break.
- New Marketplace Supplier Registration Forms: Suppliers that return a properly completed Supplier Registration form no later than Monday, December 7, 2015 will be entered into Marketplace before the Holidays/ Campus closure. Note: iRequest deadline above
- Small Business Development Office: Requests for small business plans should be submitted no later than Monday, November 30, 2015.
iRequest, New Supplier Entry or Small Business Plans received after these deadlines will occur on or shortly after the campus re-opens for business on Monday, January 4, 2016.
Note: Additional approvals or extenuating circumstances may cause delays.
The office will be closed Thursday, December 24 – Friday, January 1. Refer to the Payroll Timekeeping and PPS Deadline Schedule for important payroll processing deadlines during the holiday closure.