University insurance programs do not cover damage or loss to personal vehicles used for approved University business.

Liability insurance:

• A vehicle owner's personal liability policy is primary in the event of an accident when using a personal car for UCSD business. If that exhausts, UCSD’s liability policy is secondary.

Physical damage insurance:

• Physical damage is the full responsibility of the vehicle owner. Departments can opt to pay up to $500 for a deductible, but if the vehicle's owner doesn't have physical damage coverage (comprehensive), the university cannot assist with reimbursement.

Follow these steps to manage your department's risk:

• Check driver's licenses regularly to ensure they're current and valid.
• Keep a copy of current proof of driver's insurance on file.
• Check driving records in one of the following ways:
• Ask the employee for a copy of his or her driving records. Coordinate with Employee Relations as necessary.
• Use the Department of Motor Vehicles Employer Pull Notice (EPN) program.
• If driving is more than 50% of an employee's job, enter the employee in the EPN program.

Learn more by attending Risk Management training classes:

• Risk Management – Cars and Property: Your Personal Risk
• Do You Know What Might Bite You? Your Role in Managing Departmental Exposures

If you are a UCSD employee and have questions, contact EH&S Risk Management, (858) 534-2454.