Pay process: Campus departments complete a Payment Authorization online to pay a vendor or to request reimbursement for an employee who has purchased goods or services for UCSD business.

Types of payments: You can link to step-by-step instructions for requesting payment for the following goods or services:

• Books
• Entertainment
• Honorariums
• Compensation to human subjects
• Fees to obtain documents
• Mileage reimbursement
• Performing artists
• Periodicals
• Local conference registration fees
• Scholarships
• Stipends
• Subscriptions

Other payments: Contact Robin Posner, (858) 534-0859, for guidance when requesting other payments.

How payments are issued:

• Payments to vendors are mailed directly to the vendor's remittance address. Vendors with an ACH (Automated Clearing House) account receive payments electronically in a specified bank account.
• Payments to persons can be mailed directly to the recipient or to the campus department requesting the payment. Employees who have signed up for Disbursements direct deposit will receive the payment electronically in their specified bank accounts.
• Note: An explanation must be included on the request if the campus department chooses to receive the payment and deliver it to the recipient.

Approval: Departmental approval is required. The departmental approver must have a signature authorization on file with Disbursements. The signature authorization confirms the ability to authorize payment authorizations.

Emergencies: Disbursements can issue an emergency check when a justifiable need exists. A Payment Authorization online should be submitted to Disbursements by 11 a.m. A check will be issued the same day.

Turnaround times: Payment will be issued two to three working days from the date of final approval.

Need an expert? Contact a payment request specialist.