| What to do |
How to do it |
| 1 |
Verify the fund source. |
- You can charge length-of-service awards to the following funds:
- State: Length-of-service awards are allowable.
- Non-state funds: Check the fund guidelines for any applicable restrictions.
- Federal funds: Check compliance with OMB Circular A-21.
|
| 2 |
Review award allowance. |
- Length-of-service awards cannot exceed $400.
|
| 3 |
Request payment. |
- Submit a Payment Authorization online.
- Select account number 638094.
- Print a copy of the completed screen for use in Step 4.
- Note the document number for use in Step 5.
|
| 4 |
Gather backup documentation. |
- If you are requesting reimbursement, locate the original receipt for use in Step 5.
- Have your department head sign the completed Payment Authorization screen you printed in Step 3.
Note: The person who authorizes the payment authorization for your department must have a signature authorization on file with Disbursements. This confirms the authority to sign for reimbursement requests.
|
| 5 |
Submit your request. |
- When you entered the Payment Authorization online, your request automatically routed to Disbursements after your department approved it.
- Send the backup documentation gathered in Step 4 to Disbursements, Mail Code 0955. Be sure to include the document number generated in Step 3 on all documentation.
|
