In the right place? If you're looking for information about bills you send to outside entities or students for services or goods your department provides, see How to Process a UCSD Invoice (Accounts Receivable).

What is a vendor invoice? When your department enters into an agreement to buy goods or request services from a vendor or service provider by means of a Department Order or High Value Purchase Order, the vendor submits an invoice (or bill) to UCSD to request payment. The invoice includes information about the goods or services, such as date of delivery, quantity, and amount due.

Vendors are instructed to send their invoices to the Disbursements division for payment. If the invoice does not have the appropriate payment information (such as a purchase order number, if applicable), the invoice may be sent to the department by Disbursements to be documented and returned to Disbursement for payment.

What is not an invoice: The documents below are related to purchasing goods or services, but they are not invoices:

• Statements
• Packing slips
• Sales order acknowledgements
• Purchase orders
• Receipts for goods or services received
• Receipts for food
• Express Card receipts
• Credit memos
• Order forms

If you receive an invoice, see What to Do When you Receive a Vendor Invoice for information about processing many types of invoices.

If you need to know the payment status of a vendor invoice, refer to How to Find Payment Status of a Vendor Invoice.

If you need to adjust a paid vendor invoice, refer to How to Adjust a Paid Vendor Invoice

If you need a copy of a paid vendor invoice or Transaction report, refer to View and Print Paid Vendor Invoices and Transaction Reports.

Training: If you process invoices or bills, you'll find the following training classes helpful:

• Disbursements Policies and Procedures
• Payment Authorization

If you have questions about invoices, please contact a member of the Payment Assistance Resolution Team.