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How to Request a Salary Advance for a Non-U.S. Citizen
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Summary: If your department has hired a non-U.S. citizen, you can request a salary advance to cover the individual's travel and subsistence costs. |
| What to do |
How to do it |
| 1 |
Read these guidelines for requesting a salary advance for a non-U.S. citizen. |
- Purpose of the advance: To help international visitors cover subsistence and travel costs when currency restrictions prevent them from taking adequate funds from their own countries
- Eligibility: International visitors hired or contracted to work on UCSD projects
- Maximum amount: $8,000 per person
- Who requests an advance: The hiring department
- Who approves an advance: Manager, Payroll Division
- Repayment of advance: Within six months after arrival or before the appointment ends, whichever is earlier
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| 2 |
Submit a letter of request. |
- Include the following information in the request letter:
- Full name of the non-U.S. citizen
- Salary rate and title of the new appointee
- Proposed length of appointment
- Amount of salary advance requested
- Proposed payback schedule
- Have the department chair sign the letter.
- Submit the request letter to the manager, Payroll Division, Mail Code 0952.
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| 3 |
Receive payment. |
- Upon approval, the Nonresident Payroll Specialist in the Payroll Division will process the check, then send it to you through campus mail.
Note: If you or the Non-U.S. citizen would prefer to pick up the check, please note this in your request letter.
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| 4 |
Notify Payroll. |
- To facilitate repayment, please forward the Post Authorization Notification (PAN) to Paul Rodriguez, as soon as the employee is entered into the Payroll Personnel System (PPS).
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Questions? Please contact Paul Rodriguez, (858) 534-3241.
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