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How to Handle a Fabrication of Inventorial Equipment
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Summary: Follow the steps on this page to handle your fabrication from beginning to close-out.
UCSD has two types of equipment:
- Inventorial equipment has an acquisition cost of $5,000 or more and must be tracked as property through EAMS (Equipment Asset Management System) and through UCSD’s financial system.
- Non-inventorial equipment has an acquisition cost of $1,500-$4,999 and must be tracked only through the financial system, not through EAMS.
For more information on equipment, please see Equipment Management Basics.
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| What to do |
How to do it |
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Make sure the inventorial equipment is a fabrication. |
- A fabrication, also called a "fab," is an item manufactured from component parts. When the completed item has a value of $5,000 or more, can stand alone, and has a useful life of one year or more, it is considered a piece of inventorial equipment.
- If it's not a fabrication, go to the List of Products and Services.
- If it is a fabrication, go to Step 2.
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| 2 |
Submit the Fabrication Request form. |
- Download and complete the Fabrication Request form (PDF).
- Send the form to Equipment Management, Mail Code 0953.
- Equipment Management will assign a fabrication number and notify you.
Note: If you cancel the fabrication after you have received the number, complete an EIMR (Equipment Inventory Modification Request) and send it to Equipment Management, Mail Code 0953.
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| 3 |
Purchase the components of the fabrication. |
- For component parts with a value of less than $2,500, use a Department Order or the Express Card:
- For Department Orders:
- Access FinancialLink to initiate an order.
- Be sure to include the fabrication number (see Step 2c) in the body of the Department Order.
- Assign commodity code F0101 or F0103 for Department Order. The correct account code will default.
- For Express Card transactions:
- Read more about using the Express Card for purchases of fabrication components.
- Charge the component parts to account code 649610 or 649611.
- Note the fabrication number in the notes section of EC Manager.
- For component parts with a value of more than $2,500, prepare a purchase order:
- Access FinancialLink to complete a High Value Purchase Requisition.
- Be sure to include the fabrication number (see step 2c) on each requisition.
- For recharges:
- When you receive the recharge information, submit an EIMR to Equipment Management, Mail Code 0953.
- Repeat Steps 3a and/or 3b until the fabrication is complete.
Note: You must have a have a valid user ID and password and be authorized to complete Department Orders, Express Card redistribution, and purchase requisitions. If you need a user ID, please see How to Get a User ID.
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| 4 |
Close out the fabrication. |
- Complete the close-out portion of the EIMR.
- Send the EIMR to Equipment Management, Mail Code 0953.
- Equipment Management will assign a UCID number and notify you, or you can find the number through EAMS.
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Questions? Please contact Bessie Douglas, (858) 534-2847, or Steve Ste. Marie, (858) 534-4638. |
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