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Summary: If you are a designated timekeeper, read this page to become familiar with UCSD's online timekeeping system. |
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Background: Timekeeping is a Web-based application used by authorized timekeepers to report, administer, and maintain employee hours for payroll time records.
Timekeeping system: Designated timekeepers report all hours worked by employees via the online timekeeping system. To report time, timekeepers use a timekeeper code that is assigned individually to every employee. Payroll assigns these timekeeper codes, and home departments maintain them.
The timekeeping system's role in employee compensation:
Currently, employees are compensated in one of two ways:
- Salary roll employees (sub 0 or 1) are paid based on data entered into the Employee Data Base (EDB) through the Payroll Personnel System (PPS). These employees are exception-time reported, which means that timekeepers submit a payroll time record only to:
- Pay overtime
- Reduce payment due to absences without salary
- Report compensatory time earned, used, or paid
- Report leave activity (vacation and sick time)
- General assistance employees (sub 2), by contrast, are positive-time reported. For these employees, timekeepers must submit a payroll time record to generate a paycheck. All overtime, compensatory time, and leave activity is also reported on the payroll time record.
For more information about timekeeping, please see:
Questions? Please see Payroll Contacts.
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