UCSD Blink: Per Diem Rates for Long-Term Travel in Multiple U.S. Locations

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Blink Home > Travel > Per Diem Rates for Long-Term Travel in Multiple U.S. Locations

Per Diem Rates for Long-Term Travel in Multiple U.S. Locations

Summary:

Follow the instructions below to calculate per diem rates for a trip that has multiple destinations within the continental United States and lasts 30 days or more.

What to do		How to do it
1	Calculate the number of days on travel status.	Calculate the number of hours on travel status for each location. Divide the number of hours on travel status by 24 for each location. Example: 756 hours of travel divided by 24 = 31.5 days of travel. Round partial days to the nearest quarter. Example: Round 33.69 days to 33.75. Note: When travel is within the continental United States and lasts 29 days or less, reimbursement is based on a meal allowance and actual lodging expenses, rather than a per diem rate.
2	Determine the per diem rate.	Find the appropriate per diem rate for each location.
3	Calculate the total per diem for the travel event.	Multiply the number of days spent at each location by the appropriate per diem rate for that location. Multiply the results for each location in step 3a by 55%. Example: Number of days at location x per diem rate for location x 55% = total per diem for location. Add the totals for each location to determine the total per diem allowance for the travel event. For meals provided at no charge during travel, you must deduct the meal rate from the allotted per diem. See reduction rates (PDF) to determine the amount to deduct from the daily per diem. You do not have to decrease incidental expenses. For lodging provided at no charge, only the Meal and Incidental Expense (M&IE) portion of the per diem will be reimbursed.
4	Claim the per diem on the Travel Expense Voucher (TEV) (Excel).	Claim the amount calculated in step 3 on the TEV. You can list the total in the Cost of Lodging column. Include a note in the "Remarks" section (box 16) indicating the number of travel days and the per diem rate used for each of your calculations. Note: You do not need to submit receipts for meals and lodging when claiming per diem on a TEV.

Questions? Contact UCSD Travel or an individual Travel Team member.

Notice: UCSD travel policy, as published in Blink, is decisive. It has been adapted to UCSD's organization, delegation of authority, terminology, chart of accounts, and processing applications. The source for UCSD travel policy is UC Travel Policy and Regulations.