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Ways to Avoid Non-Payroll Expense Transfers
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Summary: Want to become a more efficient financial administrator? Learn how to avoid expense transfers and make your job easier with the following tips. |
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Plan ahead:
- If you manage a contract or grant, anticipate receiving the awards. Ahead of time, complete a Request for Advance Approval form (download from OCGA site) for pending awards to avoid any delays after you receive the awards.
Use this form when:
- The funding agency makes a firm commitment to award the contract or grant.
- There is an essential need to advance funds.
- Other funding exists to cover the risk of a delayed start date or failure of award.
- Read the terms and conditions of the award so you know what expenses are allowed.
- Request timely extensions from the agency if the work is not completed and the available funds are needed to complete the remaining work.
Strengthen financial management control procedures:
- Enhance departmental review procedures to make sure that transactions are properly authorized, completed, and documented.
- Reconcile and review ledgers promptly to ensure that charges are accurate, complete, and applicable.
- Monitor agency budgets and compare them to actual ledger charges and pending and projected expenses.
- Use the E and W Account Code Validation process to identify invalid or inappropriate account codes.
Encourage staff to attend training sessions:
Download the ENPET Training Manual:
Know the guidelines: Keep current with UC, UCSD, and governmental guidelines:
Questions? See OPAFS Contacts.
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