| What to do |
How to do it |
| 1 |
Go to the Ledger Annotator within Financial Link. |
- Go to FinancialLink.
- Select Transactions on the left-hand sidebar.
- In the Financial Transactions section, select Electronic
Non-Payroll Expense Transfer.
You must have a valid IFIS user ID to access the Ledger Annotator. If you do not have an IFIS user ID, contact your departmental security administrator (DSA) for assistance.
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| 2 |
Use the Ledger Annotator selection options to create a report. |
- You will use the selection options to select those transactions that must be transferred. Transactions can be selected by accounting period, index, account code, or any of the Ledger Annotator selection options.
- Use the drop-down arrows and boxes to indicate your selections.
- Click the Submit Form button to create the report.
For detailed information about the buttons and fields on this screen, see ENPET Help: Ledger Annotator Selection.
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| 3 |
Use the Ledger Annotator report to select the specific transactions that must be transferred. |
- You can use the ENPET ALL TRANSACTIONS check box at the top of the NPET column if you need to transfer all transactions.
- Use the check boxes next to the individual transactions to transfer only those specific items. (If you click a check box by mistake, click it again to deselect it.)
- Click the gray ENPET button at the top of the report to proceed.
For detailed information about the buttons and fields on this screen, see ENPET Help: Ledger Annotator Report and ENPET Selection.
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| 4 |
Use the ENPET Transaction Editor page to indicate where the transactions are being transferred. |
- Use the Fill All "To" Indexes button if you want to move all transactions to the same index.
- You can transfer an expense to more than one index ("split" the expense), if needed. Click the gray arrow next to the transaction to change the arrow to black, then click the Insert Row button to create a copy of the transaction.
- Use the "TO" amount fields to make any adjustments to the amounts that are being transferred.
- Use the "TO" account code fields if a transaction should be moved to a different account code.
- You can remove a transaction from the ENPET process, if needed. Click the gray arrow in the transaction's first column to change it to black, then click the Delete Row button.
- Click the Continue to Risk Evaluation button at the bottom of the page to proceed.
For detailed information about the buttons and fields on this screen, see ENPET Help: Transaction Editor.
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| 5 |
Review the ENPET Transaction Test Results page to verify that your transactions are correct. |
- Transactions will be categorized by risk level. If there are two groups of transactions, they must be processed separately. General transactions can be processed completely within the originating department.
- High risk transactions must be approved by the Office of Post Award Financial Services (OPAFS) before they can be completed.
- Click the appropriate Submit button to proceed.
For detailed information about the buttons and fields on this screen, see ENPET Help: Transaction Test Results.
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| 6 |
Fill in the fields on the ENPET Email and Questionnaire page. |
- Your answers in these fields will generate the e-mails for departmental review, and the header text for the actual transaction. The e-mail prompts and the justification questions will vary depending on the type of funding source. If the e-mail addresses or questions are mandatory, they will have a message "This field is required."
- Fill in the appropriate e-mail addresses, as prompted. You do not need to include your own e-mail address, because you will automatically be included on the e-mail list.
- Answer the questions that are listed.
- Click the gray Submit button at the bottom of the page to proceed.
For detailed information about the buttons and fields on this screen, see ENPET Help: E-mail and Questionnaire.
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| 7 |
Use the Edit Header Text to make any changes to the transaction's header text. |
- This step is optional. You will see your header text in the box and you can make changes to it if necessary.
- Click the Submit Approve/Complete button to complete and approve this transaction. This will create the actual transaction for IFIS and OPAFS approvals as required.
For detailed information about the buttons and fields on this screen, see ENPET Help: Edit Header Text
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| 8 |
Check the ENPET Summary page for notices and print capability. |
- If your document was successfully created for approval, you will be notified at the top of the page. The notification will include your document number, the rule class, and all the transaction and header text information. If the document is awaiting final approval, it will state "Document approved for current level."
- Check the bottom of the page to see if any backup paperwork is required for this transaction. If the ENPET is high risk, you will need to send this information to OPAFS. Backup paperwork is required only for those transactions that are not available electronically.
- For high risk ENPETS that require paper backup copies, use the Print Screen button to print a copy of the page. Attach the screen copy to a copy of your backup paperwork, and forward it to OPAFS (mail code 0954).
- Click the Print Screen button at the bottom of the page if you need a copy for your records.
- Click the Close Window button when you are finished.
For detailed information about the buttons and fields on this screen, see ENPET Help: Summary.
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| 9 |
Check the ENPET Transaction Test Results page for other transactions. |
- If your transactions were separated into multiple groups, review the next group, and return to Task 5 above, to continue.
- If you wish to continue processing additional ENPETs, click the Where Do You Want To Go? drop down menu and select Ledger Annotator.
- If there are no other transactions to process, you can return to the Transactions Home Page. Click the Home section of the black bar at the top of the page.
For detailed information about the buttons and fields on this screen, see ENPET Help: Transaction Test Results.
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