UCSD Blink: When You Transfer to Another UCSD Department: Employee Checklist

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When You Transfer to Another UCSD Department: Employee Checklist

Summary: Use the checklist below to determine what steps to take when you transfer to another UCSD department.

In the right place? If you are subject to a layoff or reduction in time, see Layoff/ Reduction in Time: Overview (Employees). If you are leaving UCSD employment, see When You Leave UCSD: Employee Checklist.

Topic		Details
	Inform your supervisor that you are initiating a transfer to another UCSD department.	Provide your supervisor with a written letter, including the effective date of your transfer to your new department. Discuss with your supervisor: Tasks that need to be reassigned Recommendations you have for a replacement Willingness to train replacement Disposition of e-mail and network files
	Return any departmental property to your department business office. Note: You may wish to request a receipt from the department for returned items.	UC cards issued by your department: Calling card Department and library copy cards Express Card Long-distance authorization card Department keys, key cards Computer and communications equipment: Cell phones Laptops Pagers Radios, walkie-talkies Equipment on loan to you: Check with your department's property administrator to see if any equipment is signed out to you.
	Be sure you complete these tasks before your last workday in your current department.	Complete and submit any forms provided by your supervisor or HR contact. Delete or transfer your e-mail and computer files as instructed by your supervisor. Advise your department if there are any pending travel reconciliations or payment authorization reimbursements. Reset your voice mail password to the five-digit extension number. Check with your supervisor about setting up a forwarding message.