| What to do |
How to do it |
| 1 |
Open the UCSD Proposal Number Service application. |
- Go to UCSD Proposal Number Service. (This link is also available from Blink's Research tab, under "Tools.")
You must have a valid user ID to access this tool. See How to Get a User ID (Business Systems) to obtain a user ID.
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| 2 |
Enter the PI name and type of proposal. |
- To enter a PI:
- Type the name in the field. (Use the format Last Name, First Name.)
- Click the Find button.
- Select the type of proposal by clicking the radio button next to it.
- Click Submit.
Didn't find your PI? Only PIs in the Payroll Personnel System (PPS) will be included in the search. If the PI has a pending appointment with UCSD or is an affiliate, contact your contract and grant office to get a proposal number.
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| 3 |
Review or edit any outstanding proposal numbers, if necessary. |
- To avoid duplicate proposal numbers, you need to review any outstanding numbers. If you have any proposal numbers pending in the system, you will be prompted to "review existing log entries." If not, you will go directly to the "Enter Proposal Log Information" screen (skip to step 4).
- After reviewing existing log entries, click Generate UCSD Number to continue.
- To edit the proposal log for an exisiting proposal number, click the Edit icon and make any needed changes.
Note: You can only edit a proposal log that you created yourself.
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| 4 |
Enter Proposal Log information. |
- Principal Investigator: This field will fill automatically.
- PI Exception Required: Click the checkbox if you need to request a PI exception.
- Proposal Type: Select the proposal type from the drop-down list.
- Title: Enter the title of the proposal (optional).
- Sponsor: Enter the sponsoring agency.
Didn't find your sponsor? If this is a new agency or one that has merged, split, or formed subsidiaries, it might not be in the database. In this case only, select "Miscellaneous Sponsors" from the drop-down list and write the name of the agency in the comments box. If you are searching by an acronym, try spelling out the agency.
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| 5 |
Enter Proposal Log information (continued). |
- Lead UCSD Dept: If the proposal will be headed by a department other than your own:
- Click the Clear button to clear your department's name out of the field.
- Enter the department name in the field.
- Click the Find button.
- Dept Contact: Enter the administrative contact for this proposal. If another department will be heading it, enter the administrative contact in that department.
- Agency Deadline Date and OR ASAP: Enter the date a proposal is due or click the checkbox next to ASAP if there is no deadline date but the agency wants it as soon as possible.
- Copy and Mail Index Number: Enter your department's index numbers for copying and mailing expenses.
- Comments: The system will automatically put comments in the field if you indicated a PI exception or subcontract is involved. You can also add any information here that you want the contract and grant office to know.
- Click Submit.
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