| What to do |
How to do it |
| 1 |
Record receipt of the document. |
- Date-stamp the legal document you receive.
- Immediately e-mail Sandra Dredla, Office of the Controller. Include this information in your e-mail:
- Your contact and department information
- Name of the company in bankruptcy
- Bar date or deadline, if provided in the document. (This is the court-imposed deadline for claims to be considered for payment.)
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| 2 |
Search for vendor and claim information. |
- Check any departmental sources that would track money owed by this company to UCSD. If you need assistance, ask your department's financial analyst.
- Calculate the total amount owed. You will need this figure when you complete the Proof of Claim form (Step 4).
Note: If no money is owed, e-mail Sandra Dredla to report that no action needs to be taken.
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| 3 |
Stop billing and/ or collection. |
- If your department is trying to bill or collect from this company, notify the appropriate contact. (It’s almost always a legal violation to continue collection efforts against a company after notification of bankruptcy proceedings.)
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| 4 |
Complete the Proof of Claim form. |
- Fill out the form you received. If you received a bankruptcy notice without a claim form, download this Proof of Claim form (PDF).
- For assistance in filling out the form, see Completing a Proof of Claim Form.
- Attach appropriate documentation, including contracts, invoices, purchase orders, etc. (Include payment records if your department received payment within 90 days of the bankruptcy notice filing.)
- Obtain the appropriate signatures.
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| 5 |
Forward all original court documents to Office of the Controller.
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- Mail or deliver all documents to Sandra Dredla, Office of the Controller, Mail Code 0951.
- Be sure to include the signed Proof of Claim form and attachments.
- Keep a copy for your records.
Note: Do not send documents directly to the court. They must go through the Office of the Controller.
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